Patient Coordinator, EMR Specialist – Part-Time

Assist World

. Serve as the in-house eClinicalWorks subject matter expert .

Posted 10/26/2026part-timeRemote • South Africa, United Kingdom, United States, PhilippinesJuniorMid-Level💰 $600 - $800 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in eClinicalWorks, managing patient records, and ensuring compliance with HIPAA standards while delivering exceptional patient care and communication. Proficient in coordinating scheduling workflows and handling self-pay transactions in a cash-based practice environment.

Highest-signal resume keywords

EClinicalWorks ExpertisePatient Care CoordinationHIPAA ComplianceScheduling ManagementPayment Processing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

EClinicalWorksChart ManagementAppointment SchedulingPatient Record ManagementElectronic DocumentationPayment Processing via SquareMedical Privacy LawsOperational Workflow StandardizationDigital Intake Packet ManagementPatient Onboarding

Soft Skills

Flawless Communication SkillsHigh Emotional IntelligenceRapport BuildingPatient-First ApproachProblem Solving

Tools & Technologies

SquareZelleElectronic Payment ChannelsDual MonitorsNoise-Canceling HeadsetHigh-Speed Internet

Industry Keywords

Private PracticeFunctional MedicineCash-Pay ClinicsPatient ConfidentialityMedical Receptionist

About the role

Key responsibilities & impact

Serve as the in-house eClinicalWorks subject matter expert
Migrate scheduling workflows from external calendars into eClinicalWorks
Manage chart setup and track patient records
Upload lab results and maintain clean, auditable electronic documentation
Adhere to HIPAA standards
Assist in standardizing operational workflows for potential future insurance and credentialing compliance
Deliver a warm, patient-first concierge experience via phone, text, and email
Coordinate patient scheduling, schedule adjustments, appointment reminders, and follow-ups
Guide new patients through onboarding
Ensure digital intake packets and medical histories are completed before visits
Liaise between the practitioner and patient base
Facilitate point-of-sale collections for a 100% cash-based/self-pay model using Square, Zelle, or integrated payment portals
Maintain daily appointment logs
Resolve scheduling gaps
Monitor incoming general practice inquiries
Handle administrative back-office bottlenecks to free the clinician’s time

Requirements

What you’ll need

Minimum 2+ years of hands-on daily experience inside eClinicalWorks (eCW)
Thorough familiarity with eCW’s appointment book, templates, and chart management
At least 2–3 years of experience as a Medical Receptionist, Patient Care Coordinator, or Virtual Medical Assistant
Flawless verbal and written English communication skills
Clear, neutral accent
High emotional intelligence suited to building rapport with mature adult patients ages 45+
Experience with private practice, functional medicine, or cash-pay clinics is a major plus
Comfortable handling self-pay, non-insurance transactions via Square and electronic payment channels
Solid understanding of HIPAA, medical privacy laws, secure document handling, and patient confidentiality
Dedicated, quiet home office setup
High-speed internet
Dual monitors preferred
Noise-canceling headset
Ability to receive payments via Wise; Wise must support local bank transfers in the candidate’s country of residence or bank location

Benefits

Comp & perks

100% remote
$50 birthday bonus
$200 testimonial bonus
No tracker
16–24 hours per week spread over 2–3 set weekdays
Work during Eastern Standard Time (EST) hours