Personal Assistant – Operations Associate

Assist World

. Manage an ever-changing personal and professional calendar across multiple priorities .

Posted 11/12/2026full-timeRemote • South AfricaMid-Level💰 $1,200 - $1,540 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and project management skills, with a strong proficiency in Google Workspace and Airtable. Capable of managing multiple priorities while maintaining confidentiality and professionalism in a fast-paced environment.

Highest-signal resume keywords

Google Workspace ExpertiseProject Management SkillsConfidentiality and DiscretionExperience Supporting ExecutivesProcess Improvement Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementCalendar ManagementData OrganizationProcess ImprovementWorkflow Optimization

Soft Skills

Attention to DetailWritten CommunicationVerbal CommunicationProblem SolvingTime Management

Tools & Technologies

Google WorkspaceAirtableSpreadsheetsProductivity Tools

Industry Keywords

Executive SupportOperations ManagementHealthcare CoordinationConfidential MattersRemote Work Experience

About the role

Key responsibilities & impact

Manage an ever-changing personal and professional calendar across multiple priorities
Coordinate healthcare appointments and ongoing medical care for the executive and family members
Research and communicate with doctors, specialists, healthcare providers, and other service professionals
Schedule appointments and maintain shared calendars accurately
Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and contingency planning
Handle confidential personal matters with discretion and professionalism
Build and improve systems that increase efficiency and reduce administrative overhead
Maintain and organize information using Google Workspace, Airtable, spreadsheets, and other productivity tools
Develop standard operating procedures and documentation for recurring tasks
Anticipate upcoming needs and proactively solve problems
Coordinate projects and follow up on outstanding action items
Identify opportunities to streamline processes and improve operational effectiveness
Research vendors, service providers, and new solutions
Track projects, deadlines, and priorities
Organize digital files, documentation, and operational records
Assist with special projects and strategic initiatives as required
Role designed to evolve into Executive Assistant responsibilities and eventually Operations Management

Requirements

What you’ll need

3+ years of experience supporting executives, founders, entrepreneurs, or high-performing professionals
Exceptional organizational and project management skills
Strong experience with Google Workspace (Docs, Sheets, Calendar, Gmail)
Experience using Airtable or the ability to learn new systems quickly
Excellent written and verbal English communication skills
Outstanding attention to detail and follow-through
Ability to manage multiple priorities with minimal supervision
High degree of professionalism, confidentiality, and discretion
Preferred: Previous experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or Personal Assistant
Preferred: Experience supporting executives in technology, venture capital, healthcare, consulting, or startups
Preferred: Familiarity with process improvement and workflow optimization
Preferred: Strong spreadsheet and data organization skills
Preferred: Experience working remotely with U.S.-based executives
Must work Pacific Standard Time (PST) working hours
Full-time, 40 hours per week

Benefits

Comp & perks

100% remote
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
No tracker required