Virtual Admin Assistant

Assist World

. Draft emails and correspondence for review and approval; never send on behalf of the client .

Posted 9/24/2026part-timeRemote • South AfricaMid-LevelSenior💰 $800 - $900 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in managing client communications, organizing tasks, and supporting onboarding processes. Capable of utilizing QuickBooks for expense categorization and maintaining a professional representation of the company.

Highest-signal resume keywords

QuickBooks KnowledgeClient CommunicationTask ManagementOnboarding SupportProfessional Representation

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

QuickBooksExpense CategorizationEmail DraftingMeeting Note TakingForm-Based Onboarding

Soft Skills

ProactiveFlexibleConfident CommunicationClear Written EnglishProfessionalism

Industry Keywords

Client OnboardingAccount ManagementPhone CommunicationTask OrganizationInternal Meetings

About the role

Key responsibilities & impact

Draft emails and correspondence for review and approval; never send on behalf of the client
Attend select internal meetings for approximately 10–12 hours per month
Take meeting notes and represent the company professionally
Escalate questions rather than answering them immediately
Sort and categorize QuickBooks receipts into correct expense categories
Support client and agent onboarding by sending forms and completing account setup steps after trust is established
Make and receive phone calls on the company’s behalf
Handle account cancellations, including holding, verifying details, and drafting cancellation notices for approval
Manage the calendar and organize a flexible day-to-day task list
Handle ad hoc projects and new tasks

Requirements

What you’ll need

Part-time commitment of 20 hours/week (80 hours/month)
Availability Monday–Wednesday, 8am–2pm PST, plus a couple of flexible hours on Thursday
Comfortable making and receiving phone calls, including navigating phone trees and sitting on hold
Working knowledge of QuickBooks or similar bookkeeping software is a strong plus, but not required
Confident, clear written English for drafting client- and agent-facing emails
Comfortable with basic form-based onboarding workflows and simple software logins
Flexible and proactive, with confidence to speak up and make calls
Willingness to learn new processes
Must be based in South Africa

Benefits

Comp & perks

100% remote
$50 birthday bonus
$200 testimonial bonus
No tracker required