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Executive Office Coordinator
Association of State and Territorial Health Officials. Maintain confidential and sensitive information .
Posted 11/4/2026full-timeRemote • Virginia • United StatesMid-LevelSenior💰 $60,600 - $68,800 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including scheduling, meeting coordination, and document management, while maintaining confidentiality and managing diverse priorities effectively.
Highest-signal resume keywords
Administrative SupportMeeting CoordinationMicrosoft Office SuiteData TrackingTravel Administration
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ManagementExpense ReportingCredit Card ReconciliationInvoice ProcessingProject TrackingData Quality ChecksMeeting PreparationCorrespondence FormattingCalendar MaintenanceERP Documentation
Soft Skills
Interpersonal SkillsPositive Outcomes ManagementCommunication SkillsCollaborationAdaptability
Tools & Technologies
Monday.comSharePointMicrosoft TeamsSpreadsheetsVirtual Meeting Platforms
Industry Keywords
Membership AssociationGrants Funded OrganizationAdministrative SupportPerformance ManagementStrategic Planning
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Maintain confidential and sensitive information
- Provide comprehensive administrative support to the DCEO, including scheduling, calendar maintenance, meeting preparation, correspondence, and follow-up
- Coordinate recurring Executive Office and organizational meetings, including invitations, virtual meeting settings, agendas, materials, and participant communications
- Take and distribute accurate meeting notes and maintain final records
- Manage the DCEO's travel administration, including pre-approvals, itineraries, expense reports, and related ERP documentation
- Complete monthly credit card reconciliations and coordinate approval and recordkeeping
- Process and track invoices, subaward documentation, and contractor expenses
- Support contract and agreement administration, including document routing, file and tracker maintenance, and authorized signature coordination
- Maintain Monday.com project trackers, monitor deadlines and deliverables, coordinate check-ins, and keep project documentation current
- Support implementation and reporting for ASTHO's strategic plan, operations plan, and performance management system
- Maintain forms and trackers, conduct data quality checks, and follow up with staff
- Contribute to summary and performance reports
- Serve as liaison between the Executive Office, project teams, partners, and staff
- Maintain and update intranet pages, including content, permissions, unpublished pages, and other information
- Coordinate Executive Office communications
- Prepare, edit, format, and distribute correspondence, presentations, spreadsheets, reports, briefing materials, and meeting documents
- Maintain electronic files, contact and participant lists, project records, and administrative trackers in SharePoint, Teams, Monday.com, and other systems
- Provide back-up administrative support to other coordinators and cross-cutting departments and perform related duties
Requirements
What you’ll need- Bachelor's degree preferred
- Minimum 3 years of relevant and similar experience providing administrative/office and customer service support
- Experience working for a membership association or a grants funded organization
- Excellent computer skills including Microsoft Office Suite
- Excellent interpersonal skills
- Experience working with spreadsheets and data tracking preferred
- Ability to manage diverse priorities with positive outcomes
- Willingness to work on projects across the department
- Ability and willingness to travel
Benefits
Comp & perks- Vacation leave
- Sick leave
- Personal days
- 12 Holidays (with some floating options for personalization)
- Medical, Dental, and Vision
- Retirement Plans – 403B and Roth 403B, eligible employees can receive a company contribution up to 11.75%
- Electronic communication stipend
- Life and AD&D Insurance
- Short and Long-term disability insurance
- Employee Assistance Program (EAP)
- Pet Insurance
- Legal Resources
- Health & Wellness reimbursement
- Flexible Spending accounts
- Tuition Reimbursement
- Professional Development Assistance