Project Administration Coordinator

Auckland Council

. Coordinate the Project Services worklist and service request process, ensuring requests are logged, assigned and progressed effectively .

Posted 11/4/2026full-timeAuckland • New ZealandMid-LevelSenior💰 NZ$67,500 - NZ$71,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project coordination, resource management, and stakeholder communication, with a strong focus on reporting, document control, and process improvement.

Highest-signal resume keywords

Project Coordination ExperienceDocument Control SkillsReporting SkillsMicrosoft Office ProficiencyStakeholder Relationship Building

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Confident CommunicationSolutions-Focused MindsetAbility to Manage Competing Priorities

Tools & Technologies

Project Management Systems

Industry Keywords

Resource Management PlanningQuantity SurveyingConstruction Contract ManagementPerformance MonitoringContinuous Improvement

About the role

Key responsibilities & impact

Coordinate the Project Services worklist and service request process, ensuring requests are logged, assigned and progressed effectively
Act as the key coordination point between Project Managers and specialist advisors
Support weekly planning and prioritisation across Resource Management Planning, Quantity Surveying and Construction Contract Management teams
Monitor workloads, resource allocation and service delivery commitments
Provide visibility of team capacity and progress
Produce dashboards, reports and management information for decision-making and performance monitoring
Coordinate meetings, track actions and maintain key project registers
Manage shared mailboxes, service request channels and related workflows
Coordinate interactions with Procurement, Legal and Insurance
Support continuous improvement of processes, systems, templates, reporting and administrative practices

Requirements

What you’ll need

Experience in project or coordination roles
Strong document control, reporting and meeting coordination skills
Confident communication skills and ability to build relationships with stakeholders
Confidence working with project management systems and Microsoft Office tools
Ability to manage competing priorities and support multiple stakeholders effectively
Practical, solutions-focused mindset and willingness to learn
Availability to work 40 hours per week, Monday to Friday

Benefits

Comp & perks

Working 40 hours per week, Monday to Friday, with some flexibility in how those hours are arranged
Occasional WFH
Supportive team environment
Opportunities to develop coordination skills and broaden professional networks
Exposure to different parts of Auckland Council
Insight into project delivery best practice
Employee benefits
Flexible working options where possible
Employer KiwiSaver contribution additional to base salary
Diversity and inclusion support, including application support or access accommodations