Accounts Payable Specialist

Auren Personas - Selección & Executive Search

. Receive, validate, and process vendor invoices according to purchase orders, delivery notes, and approval workflows .

Posted 9/24/2026full-timeMadrid • SpainJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounts payable processes, including invoice validation, coding, and reconciliation within SAP. Proficient in managing vendor relationships and ensuring compliance with US tax regulations and payment infrastructures.

Highest-signal resume keywords

Accounts Payable ManagementSAP FI (A/P Module) ExperienceUS Vendor Tax ComplianceHigh-Volume Invoice ProcessingPayment Run Execution

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ValidationInvoice CodingReconciliationAccrualsGR/IR ReconciliationBalance Sheet ClearingAccounts Payable Close ActivitiesPayment Discrepancy ResolutionVendor Master Data ManagementDPO Tracking

Soft Skills

Professional Relationship ManagementProblem SolvingCommunication

Tools & Technologies

SAPACHDomestic Wire TransferCheck Processing

Industry Keywords

Procure-to-PayPurchase LedgerFinance EnvironmentUS Payment InfrastructureSales Tax Compliance

About the role

Key responsibilities & impact

Receive, validate, and process vendor invoices according to purchase orders, delivery notes, and approval workflows
Ensure accurate invoice coding to cost centers, GL accounts, and project codes in SAP
Manage invoice approval workflows and proactively follow up with approvers
Execute weekly or bi-weekly payment runs and authorized urgent payments
Maintain vendor master data in SAP
Manage vendor queries, payment discrepancies, statement reconciliations, and credit notes
Maintain professional relationships with key vendors and escalate unresolved disputes
Reconcile vendor statements monthly and resolve open items before closing
Perform month-end accounts payable close activities, including accruals, GR/IR reconciliation, and balance sheet clearing
Reconcile the accounts payable sub-ledger to the general ledger
Support internal and external audits with documentation and reconciliations
Prepare weekly accounts payable aging reports and flag overdue or disputed items
Track and report DPO by vendor and payment category
Provide accurate accounts payable data for the working capital dashboard
Support cash flow forecasting with short-term payment commitments
Follow accounts payable procedures and service-level agreements
Ensure compliance with local tax and regulatory requirements
Participate in process improvement initiatives and maintain process documentation

Requirements

What you’ll need

2-4 years in accounts payable, purchase ledger, or procure-to-pay in a structured finance environment
Experience processing high-volume invoices with multi-level approval workflows
SAP FI (A/P module) experience preferred
Familiarity with US payment infrastructure: ACH (CCD/PPD), domestic wire transfer, and check processing, including bank file formats and cut-off times
Understanding of US vendor tax compliance: W-9 collection and validation for new vendors, 1099 reporting obligations at year-end (1099-MISC / 1099-NEC)
Awareness of US state sales tax on purchases where applicable, and vendor exemption certificate management
Experience managing USD payment runs from a non-US entity, including FX conversion processes and correspondent banking