Events Logistics Coordinator

Aurora Energy Research

. Organise in-person client roundtable meetings and workshops, including venue, catering, supplier, delegate and stakeholder liaison .

Posted 10/9/2026full-timeOxford • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills essential for coordinating in-person and virtual events, managing logistics, and building relationships with stakeholders. Proficient in using event platforms and tools to enhance operational efficiency and deliver successful events.

Highest-signal resume keywords

Event CoordinationLogistics ManagementExcellent Communication SkillsProblem-Solving SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event OrganisationMulti-TaskingNegotiation SkillsProcess DevelopmentVirtual Event Coordination

Soft Skills

EnthusiasticProactive AttitudeAbility to Work IndependentlyTeam CollaborationAdaptability

Tools & Technologies

PowerPointMS ListsWordExcelOutlookZoomStovaBizzabo

Industry Keywords

Client Roundtable MeetingsWorkshopsTrade FairsConferencesSponsorship Administration

About the role

Key responsibilities & impact

Organise in-person client roundtable meetings and workshops, including venue, catering, supplier, delegate and stakeholder liaison
Attend selected in-person events and ensure smooth delivery and follow-up activities
Coordinate webinars, including scheduling, test runs, setup, day-of logistics, recordings and attendance reports
Organise logistics for Aurora’s participation in external trade fairs and booths
Schedule and coordinate podcast briefing calls and recording sessions
Coordinate with studios for podcast video recordings
Work with the Podcast Coordinator to manage timelines, communications and episode logistics
Support conference sponsorship and partnership administration, supplier contracts, deliverables and payments with Finance
Provide onsite support for selected conferences
Contribute ideas to improve the events strategy
Report to the Head of Brand and work alongside senior management

Requirements

What you’ll need

Enthusiastic, energetic with exceptional attention to detail
Proactive and ‘can do’ attitude
Problem-solving skills
Excellent organisation and negotiation skills, able to manage a range of activities effectively to tight deadlines
Able to multi-task and re-prioritize in a fast-paced and demanding environment
Work experience within in-person and virtual events organisation or a commercial environment
Ability to learn quickly and follow or develop processes that improve our internal efficiency
Professional, excellent communication skills, able to build relationships at all levels
Able to use your own initiative and to work both independently and as part of a team
Good PowerPoint, MS Lists, Word, Excel, Outlook skills
Experience with virtual event platforms such as Zoom
Willingness to learn and develop
Experience with other event platforms such as Stova, Bizzabo etc. (desirable)

Benefits

Comp & perks

Private Medical Insurance
Dental Insurance
Parental Support
Salary-Exchange Pension
Employee Assistance Programme (EAP)
Local Oxford Discounts
Cycle-to-work Scheme
Flu Jabs
Hybrid working with a mix of in-office/home working
Potentially adjustable working hours
Opportunities for growth and personal development