Proposal Specialist

Avenu Insights & Analytics

. Manage assigned government RFx responses end to end, from kickoff and scheduling through SME assignments, reviews, final production, and on-time submission .

Posted 10/23/2026full-timeRemote • Illinois • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing end-to-end proposal development for government RFx responses, ensuring compliance and quality control while coordinating cross-functional teams. Proficient in utilizing proposal content libraries and AI-assisted drafting tools to enhance efficiency and accuracy.

Highest-signal resume keywords

Proposal Development ExperienceRFP Response ManagementAdvanced Proficiency in Microsoft WordAPMP Foundation CertificationFamiliarity with Government Procurement Portals

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentRFP Response ManagementWritingEditingProofreadingQuality ControlCompliance MatricesContent Library ManagementDeadline ManagementGenerative AI Tools

Soft Skills

CommunicationCollaborationTime ManagementAdaptabilityAttention to Detail

Tools & Technologies

SalesforceSharePointMicrosoft ExcelAdobe AcrobatAdobe InDesignAI-Assisted Drafting Tools

Certifications & Qualifications

APMP Foundation Certification

Industry Keywords

Government RFxPublic Sector SolicitationsGovtechSaaSProcurement Portals

Tech Stack

Tools & technologies

About the role

Key responsibilities & impact

Manage assigned government RFx responses end to end, from kickoff and scheduling through SME assignments, reviews, final production, and on-time submission
Shred solicitations and build compliance matrices covering requirements, mandatory forms, submittal instructions, and evaluation criteria
Draft, tailor, and edit response content from the Q&A library and SME input
Support executive summaries and cover letters under Proposal Manager guidance
Coordinate contributors across Sales, Product, Implementation, Security, Legal, and Finance
Track inputs, follow up on gaps, and keep responses on schedule
Perform quality control for compliance, accuracy, consistency, brand voice, corporate entity names, pricing references, and cross-section alignment
Flag security, compliance, and certification requirements such as SOC 2 and PCI
Route contract terms and exceptions to Legal through the Exceptions Review process
Assemble final packages, including formatting, forms, signatures, notarizations, portal uploads, or hardcopy delivery
Partner with Account Executives through the Salesforce RFx intake process
Maintain records of status, dates, and outcomes
Prepare solicitation summaries supporting Go/No-Go decisions at Bid Council
Maintain and expand the SharePoint Q&A content library
Refresh content after each submission
Request debriefs, capture lessons learned, and contribute to win/loss tracking
Use approved AI-assisted drafting tools while maintaining accuracy and accountability

Requirements

What you’ll need

3–5 years of proposal development experience responding to public sector (state/local government) solicitations
Demonstrated ownership of RFP responses from release through submission
Bachelor’s degree in English, Communications, Business, or related field, or equivalent experience
APMP Foundation certification preferred, or willingness to earn it within the first 12 months
Familiarity with government procurement portals such as Bonfire, OpenGov, BidNet, and DemandStar preferred
Exposure to govtech or SaaS domains such as payments, tax and licensing, DMV, courts, or records preferred
Experience with Salesforce and proposal content libraries such as SharePoint preferred
Strong writing, editing, and proofreading skills
Ability to manage multiple concurrent deadlines and redirect priorities quickly
Advanced proficiency in Microsoft Word, Excel, SharePoint, Adobe Acrobat, and Adobe InDesign
Confidence working with and holding deadlines for senior SMEs and sales leaders
Experience using generative AI tools in a writing workflow preferred
Must be able to remain seated for extended periods
Regular use of a computer and office equipment such as printers and scanners
Frequent communication via telephone and video conferencing

Benefits

Comp & perks

Competitive benefits and compensation package
Remote, home-office setting
Use of telephone, computer, and video conferencing tools