Docketing Specialist

Ballard Spahr LLP

. Support the Intellectual Property Practice by managing patent prosecution docketing functions .

Posted 9/15/2026full-timeRemote • District of Columbia • United StatesMid-LevelSenior💰 $80,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in patent prosecution docketing, including compliance with USPTO rules and international patent procedures. Capable of managing deadlines, analyzing patent correspondence, and providing administrative support to legal teams.

Highest-signal resume keywords

Patent Docketing ExperienceU.S. Patent ProsecutionForeign Patent DocketingUSPTO Rules KnowledgeDeadline Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent Prosecution DocketingDocketing Database ManagementDeadline CalculationPatent Filing SupportQuality Review of Docketed Events

Soft Skills

Organizational SkillsAttention to DetailReliabilityProfessionalismFlexibility

Industry Keywords

Intellectual PropertyPCT Patent DocketingPatent Trial and Appeal BoardStatutory DeadlinesNational/Regional Phase Requirements

About the role

Key responsibilities & impact

Support the Intellectual Property Practice by managing patent prosecution docketing functions
Ensure compliance with firm and departmental policies and procedures
Provide administrative and technical support to attorneys and other professionals engaged in patent prosecution
Work with attorneys, paralegals, and legal administrative assistants to address patent-related issues
Maintain docketing databases for domestic and foreign patent prosecution matters
Enter, monitor, and clear deadlines and scan and attach relevant patent images
Review communications regarding domestic and foreign patent filing, prosecution, renewal, and Patent Trial and Appeal Board matters to determine actions and due dates
Review websites to determine the status of foreign and domestic patents
Perform quality reviews of docketed events, deadlines, and matter information
Prepare regular and requested docket reports for clients and legal teams
Assist with special projects and perform other assigned duties

Requirements

What you’ll need

5-7 years of substantive patent docketing experience in a law firm or corporate legal department
Significant responsibility for patent prosecution docketing
Extensive experience with U.S., foreign, and PCT patent docketing
Strong understanding of USPTO rules, international patent procedures, statutory deadlines, and national/regional phase requirements
Ability to analyze patent correspondence, calculate and verify deadlines, identify potential docketing issues, and escalate concerns appropriately
Strong organizational skills and attention to detail
Experience supporting U.S. and foreign patent filings
High school diploma or equivalent required
Reliability and professionalism
Flexibility to work additional hours when business needs require

Benefits

Comp & perks

Professional development and continuous learning opportunities
Career growth opportunities
Business Resource Group participation
Medical insurance
Dental insurance
Vision insurance
Life insurance
Health savings accounts
Flexible spending accounts
Short- and long-term disability
401(k) retirement savings plan
Paid time off
Sick leave
Paid holidays
Employee assistance program