Administrative Assistant III

Bank of America

. Support 6-8 Band 2 and 3 employees with minimal indirect support for their direct reports .

Posted 9/17/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $25 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including calendar management, travel coordination, and effective communication with senior executives. Proficient in Microsoft Office Suite and familiar with Bank of America systems to enhance operational efficiency.

Highest-signal resume keywords

Advanced Microsoft Office SkillsCalendar ManagementTravel CoordinationTime ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportMulti-TaskingAttention to DetailSchedulingExpense ProcessingMeeting PreparationDocument ManagementResearch SkillsOnboarding CoordinationCorrespondence Preparation

Soft Skills

Organizational SkillsInterpersonal SkillsJudgmentTactDiplomacy

Tools & Technologies

OutlookMicrosoft TeamsMicrosoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OneNoteMicrosoft VisioCoPilotWorkdayConcur

Industry Keywords

Bank of America SystemsFDICSafe ActLoan OriginatorsSenior Management Level Support

About the role

Key responsibilities & impact

Support 6-8 Band 2 and 3 employees with minimal indirect support for their direct reports
Communicate and interact with all levels of Bank of America, including senior executives and support partners
Handle high-level client contact and sensitive information with tact, diplomacy, and judgment
Manage multiple objectives, projects, and activities simultaneously
Perform diverse, advanced, and confidential administrative support functions
Compose, sign, and release routine but somewhat complex correspondence
Proactively manage executive calendars, key deadlines, delivery commitments, and routines
Coordinate executive schedules to maximize time and create efficiencies
Anticipate and resolve scheduling issues and challenges
Provide phone coverage
Schedule domestic and international travel and process expenses and invoices
Organize and execute All Hands and staff meetings
Maintain email distribution groups and update orientation slides and organizational charts monthly
Assist with onboarding employees and contractors and coordinate employee events
Gather and convey relevant information with executives and line management
Answer manager phone lines, document accurate messages, and handle calls appropriately
Arrange travel, expense reports, meetings, and appointments
Prepare meeting minutes and related documents
Prepare correspondence, reports, and forms for leaders
Research and resolve questions and problems with internal and external customers

Requirements

What you’ll need

3-5 years of experience providing administrative support at the senior management level
Significant time management, multi-tasking and prioritization skills
Highly organized with strong attention to detail
Ability to work effectively under pressure and time constraints
Strong written and verbal communication skills
Ability to interface with Senior Executives
Advanced skills in Outlook and Microsoft Office programs, including Teams, Excel, Word, PowerPoint, OneNote, and Visio
Experience using CoPilot and other AI tools
Knowledge of Bank of America systems including Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, and ARM
Concur or similar experience processing travel and expenses
FDIC and Safe Act/Loan Originators restrictions apply to hiring based on specified criminal history
Bachelor's degree preferred

Benefits

Comp & perks

Benefits eligible
Paid time off
Resources and support for employees
In-office flexibility based on role-specific responsibilities and business needs
Opportunities to learn, grow, and build a career
Recognition and rewards for performance
Support for physical, emotional, and financial wellness
Affordable, competitive and flexible benefits