Administrative Assistant III

Bank of America

. Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports .

Posted 10/13/2026full-timeUnited StatesMid-LevelSenior💰 $25 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including calendar management, travel coordination, and effective communication with senior executives. Proficient in Microsoft Office and familiar with Bank of America systems to enhance operational efficiency.

Highest-signal resume keywords

Administrative Support ExperienceTime Management SkillsAdvanced Microsoft Office SkillsCommunication SkillsExperience with Bank of America Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ProcessingMeeting PreparationDocument Preparation

Soft Skills

Attention to DetailMulti-taskingOrganizational SkillsProblem SolvingInterpersonal Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OneNoteMicrosoft VisioCoPilotWorkdayConcur

Industry Keywords

Bank of AmericaAdministrative SupportSenior Management LevelInternal and External CustomersEvent Coordination

About the role

Key responsibilities & impact

Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports
Communicate and interact with all levels of Bank of America, including senior executives and support partners
Manage multiple objectives, projects, or activities simultaneously
Perform diverse, advanced, and confidential administrative support functions
Compose, sign, and release routine but somewhat complex correspondence
Proactively manage executive calendars, key deadlines, delivery commitments, and routines
Coordinate executive schedules to maximize time and create efficiencies
Anticipate and resolve issues and challenges
Provide phone coverage
Schedule domestic and international travel
Process expenses and invoices where needed
Assist in organizing and executing All Hands and staff meetings
Maintain email distribution groups
Update orientation slides and organizational charts monthly
Assist with onboarding employees and contractors
Coordinate employee events
Gather and convey relevant information for executives and line management
Answer managers’ phone lines, document messages, and handle calls with appropriate judgment
Manage multiple executive calendars and resolve conflicts professionally
Arrange travel, expense reports, meetings, and appointments
Prepare meeting minutes and related documents
Prepare correspondence, reports, and forms for leaders
Research and resolve questions and problems involving internal and external customers

Requirements

What you’ll need

3-5 years of experience providing administrative support at the senior management level
Significant time management, multi-tasking and prioritization skills
Highly organized with strong attention to detail
Ability to work effectively under pressure and time constraints
Strong written and verbal communication skills
Ability to interface with Senior Executives
Advanced skills in Outlook and Microsoft Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)
Experience using CoPilot and other AI tools
Knowledge of Bank of America systems including Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.
Concur or similar experience processing travel and expenses

Benefits

Comp & perks

Industry-leading benefits
Paid time off
Resources and support to employees
Base salary compensation
Benefits eligibility