Administrative Assistant III

Bank of America

. Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports .

Posted 10/13/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $25 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including calendar management, travel coordination, and effective communication with senior executives. Proficient in utilizing MS Office programs and familiar with Bank of America systems to enhance operational efficiency.

Highest-signal resume keywords

Administrative Support ExperienceTime Management SkillsStrong Written And Verbal CommunicationAdvanced MS Office SkillsKnowledge Of Bank Of America Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ProcessingMeeting PreparationDocument CompositionMulti-TaskingConfidential Information HandlingProblem ResolutionOnboarding CoordinationEvent Organization

Soft Skills

Attention To DetailTact And DiplomacyAbility To Work Under PressureInterpersonal SkillsOrganizational Skills

Tools & Technologies

OutlookMS TeamsExcelWordPowerPointOneNoteVisioCoPilotWorkdayConcur

Industry Keywords

Bank Of AmericaFDICSafe ActLoan OriginatorsGEP SmartTechDirectFlagscapeACRARM

About the role

Key responsibilities & impact

Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports
Communicate and interact with all levels of Bank of America, including senior executives and support partners
Handle high-level client contact and sensitive information with tact, diplomacy, and judgment
Manage multiple objectives, projects, or activities simultaneously
Perform diverse, advanced, and confidential administrative support functions
Compose, sign, and release routine but somewhat complex correspondence
Proactively manage executive calendars, key deadlines, delivery commitments, and routines
Coordinate executive schedules to maximize time and create efficiencies
Provide phone coverage, schedule domestic and international travel, process expenses and invoices
Assist in organizing and executing All Hands and staff meetings
Maintain email distribution groups and update orientation slides and organizational charts monthly
Assist with onboarding employees and contractors and coordinate employee events
Gather and convey relevant information for executives and line management
Answer managers' phone lines, document messages, and handle calls appropriately
Resolve executive calendar conflicts professionally
Arrange travel, expense reports, meetings, and appointments
Prepare meeting minutes, meeting documents, correspondence, reports, and forms
Research and resolve questions and problems for internal and external customers

Requirements

What you’ll need

3-5 years of experience providing administrative support at the senior management level
Significant time management, multi-tasking and prioritization skills
Highly organized with strong attention to detail
Ability to work effectively under pressure and time constraints
Strong written and verbal communication skills; ability to interface with Senior Executives
Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)
Experience using CoPilot and other AI tools
Knowledge of Bank of America systems including Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.
Concur or similar experience processing travel and expenses
FDIC, Safe Act/Loan Originators restrictions may apply
Bachelor's degree preferred

Benefits

Comp & perks

Industry-leading benefits
Paid time off
Resources and support to employees
In-office culture supporting collaboration, engagement, and career development
Opportunities to learn, grow, and make an impact