Legal Administrative Assistant

Barnes & Thornburg LLP

. Support attorneys through a centralized legal support team using workflow management software .

Posted 11/4/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in legal document preparation, proofreading, and editing, with a strong command of Microsoft Office Suite and legal terminology. Capable of managing workflows, prioritizing tasks, and providing exceptional support in a fast-paced legal environment.

Highest-signal resume keywords

Legal Document PreparationMicrosoft Office Suite ProficiencyProofreading And EditingWorkflow ManagementCorporate Transactional Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document PreparationProofreadingEditingTranscriptionDue Diligence ResearchWorkflow ManagementDocument FormattingCase ManagementBilling ProcessingOrganizational Document Handling

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationTask PrioritizationCustomer ServiceIndependent Work

Tools & Technologies

Microsoft WordMicrosoft OutlookIManageMicrosoft ExcelMicrosoft PowerPointAdobe PDFEmburseSOS DirectSEC/EDGAR Systems

Industry Keywords

Corporate MattersLegal TerminologyTransactional ExperienceClosing FilesCase Deadline Management

About the role

Key responsibilities & impact

Support attorneys through a centralized legal support team using workflow management software
Prepare correspondence, memoranda, legal documents, standard correspondence, spreadsheets, and presentations
Create, edit, format, and proofread documents with high accuracy
Create tables of contents, tables of authorities, headers, footers, and signature blocks
Handle routine corporate matters, including formations and organizational documents and agreements
Maintain closing files, assist with transaction closings, and compile closing sets
Conduct non-legal due diligence research
Maintain attorney calendars and case deadline reminder systems
Coordinate conference rooms, deposition arrangements, meetings, and travel itineraries
Process, proof, review, and edit bills and billing sheets
Open new matters, prepare and review conflicts submissions, and close matters appropriately
Manage assigned workflows and projects, prioritize incoming tasks, and coordinate with shared services
Collaborate with office services, word processing, accounting, IT, and other administrative support staff
Perform legal assistant duties and other assigned duties

Requirements

What you’ll need

High school diploma or equivalent level of education
Approximately three to five years of on-the-job corporate transactional experience
Solid working knowledge of Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, and other firm software
Advanced-level working knowledge of the Microsoft Office Suite
Experience proofreading and editing legal correspondence and case matters
Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation with minimal errors
Familiarity with SOS Direct and SEC/EDGAR systems
Proven proficiency using legal terminology and experience working in various practice areas
Excellent verbal and written communication skills
Ability to organize and prioritize tasks and complete them within established time constraints
Ability to work independently with minimal supervision
Ability to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented environment
Ability to provide outstanding customer service to internal and external clients and contacts
Ability and willingness to cross-train across different legal departments
Ability to effectively gather and summarize information
Eligibility to work in the country where applying
Ability to perform essential duties with or without reasonable accommodation

Benefits

Comp & perks

Benefits are provided to employees in accordance with the firm's equal employment and compensation policy