Legal Team Assistant

Bates Wells

. Support Practice Support teams with high-quality matter, client management and administrative services .

Posted 9/29/2026full-timeLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail while managing client and matter documentation, billing processes, and compliance with firm policies. Capable of building relationships and collaborating effectively within a team-oriented environment.

Highest-signal resume keywords

Organizational SkillsClient ManagementDocument ManagementIT LiteracyTeam Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementBilling ProcessingTime Entry RecordingFile ManagementMS Office

Soft Skills

Attention to DetailProactive Working StyleRelationship BuildingAdaptabilityTeamwork

Tools & Technologies

Practice Management SystemMS WordMS ExcelMS PowerPoint

Industry Keywords

ComplianceClient-FocusedAdministrative ServicesPractice Support

About the role

Key responsibilities & impact

Support Practice Support teams with high-quality matter, client management and administrative services
Assist fee earners and Practice Assistants/Junior Practice Assistants with task completion and efficiency
Manage documents using MS Office and other software
Draft simple emails and make minor document amendments
Maintain documentation, incoming mail, filing, file closure, archiving and storage
Assist with billing, bill processing and amending narratives
Record fee-earner time entries
Manage finance transactions and client/matter requests through the practice management system
Open and close files/matters and consult Compliance as needed
Update client contact details
Attend training, update calls and meetings
Ensure compliance with quality standards and firm policies
Build relationships with Practice Support, fee earners and Business Teams
Provide team coverage during absences and increased workflow
Assist with events and hospitality, including venues, invitations, RSVPs, badges and client registration
Arrange team socials/events
Book meeting rooms, restaurants and taxis, and arrange refreshments
Report to the relevant Practice Support Manager

Requirements

What you’ll need

Strong organisational skills, resilience and a proactive working style
Ability to build and nurture relationships
Collaborative approach, valuing teamwork, adaptability and flexibility
Excellent attention to detail, spelling and grammar
IT literacy and good knowledge of Word, Excel and PowerPoint
Values aligned with Bates Wells and commitment to making a meaningful difference
Desire to be part of the Bates Wells experience and belong
Ability to work Monday to Friday, 9:30am to 5:30pm
Flexibility required in a client-focused industry

Benefits

Comp & perks

Impact-driven purpose aligned with social purpose and positive impact
Climate Programme focused on reducing environmental impact and supporting a just transition to net zero
Diverse and inclusive culture
Hybrid working model
Part-time options
Green pensions
IVF support
Private healthcare
Professional growth opportunities