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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and document management skills, with a focus on bid coordination, compliance, and maintaining accurate records. Proficient in Microsoft Office and experienced in using CRM systems and SharePoint for effective bid management.
Highest-signal resume keywords
Bid CoordinationDocument ManagementMicrosoft Office ProficiencyCRM System ExperienceSharePoint Experience
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Bid Documentation PreparationVersion ControlSubmission Process ManagementRecord KeepingOpportunity Data Maintenance
Soft Skills
Team CollaborationFlexibilityAttention to Detail
Tools & Technologies
Document Management SystemsSubmission PortalsMicrosoft WordMicrosoft ExcelSharePoint
Industry Keywords
Professional ServicesInternational DevelopmentNGO EnvironmentMarketing AdministrationBusiness Development
About the role
Key responsibilities & impact- Provide administrative and coordination support throughout the bid and business development process
- Set up opportunities correctly
- Prepare and control bid documentation
- Coordinate submission timelines
- Maintain bid records and collate supporting materials
- Manage the end-to-end submission process
- Ensure compliance with client requirements
- Obtain necessary approvals
- Maintain version control
- Monitor submission portals
- Retain accurate records of submitted bids
- Maintain opportunity and bid data
- Coordinate framework and repeat business activities
- Prepare supporting marketing materials
- Maintain the Bid Library, certificates, and reusable bid content
- Update CRM systems and tender control schedules
- Conduct conflict checks
- Maintain SharePoint filing structures
- Ensure compliance with firm policies, risk management requirements, and professional development obligations
- Collaborate closely with the Bid Writer and communicate with senior managers, directors, and partners
Requirements
What you’ll need- Bachelor’s Degree or equivalent, or commensurate relevant experience in marketing administration
- Strong administrative and document management skills
- Ability to follow processes carefully and maintain accurate records
- Commitment to working flexibly and collaboratively as part of a team
- Competent in Microsoft Office
- Intermediate Word and Excel essential
- Experience with shared folders, document management systems, or similar administrative tools
- Fluency in French desirable
- Experience supporting bids, proposals, or business development activity desirable
- Experience using SharePoint, CRM systems, submission portals, or similar systems desirable
- Experience maintaining content libraries, certificates, or standard corporate materials desirable
- Experience in a professional services, international development, or international NGO environment desirable
Benefits
Comp & perks- Career development programmes, resources, and frameworks
- Informal success conversations
- Formal mentoring and coaching
- Agile working framework
- Access to collaboration spaces and workplace resources
- Multidisciplinary learning events
- Dedicated learning and development resources