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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing executive calendars, coordinating high-level meetings, and utilizing AI tools to enhance productivity. Proven ability to support C-level executives in a fast-paced environment while maintaining sound judgment and discretion.
Highest-signal resume keywords
Executive Calendar ManagementAI Tools FluencyProject LeadershipBusiness AcumenExcellent Writing Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Executive SupportAnalytical Problem SolvingMeeting CoordinationBudget ManagementDashboard Creation
Soft Skills
Sound JudgmentDiscretionAdaptabilityRelationship Building
Tools & Technologies
Google WorkspaceSlackZoomAI Workflows
Certifications & Qualifications
Bachelor's Degree
Industry Keywords
Venture-Backed StartupFast-Paced Technology CompanyC-Level Executive Support
About the role
Key responsibilities & impact- Act as a strategic partner to the CEO and CTO
- Manage both executives' calendars end to end, resolve conflicts, protect focus time, and prioritize requests
- Prepare executives for meetings, board sessions, customer visits, and presentations
- Track executive commitments and action items and hold owners to deadlines
- Support the leadership team's operating cadence, including weekly staff meetings, quarterly planning, and offsites
- Own agendas, pre-reads, meeting notes, decisions, and follow-through
- Partner with Finance, People, Operations, and Engineering on company communications and priorities
- Use AI tools to draft, summarize, research, and prepare materials
- Build AI workflows for inbox triage, meeting notes, briefing documents, and executive summaries
- Test new tools, measure time savings, and share effective practices
- Serve as the main contact for the executive office and build relationships with board members, investors, customers, and partners
- Triage email and Slack and draft correspondence, updates, and announcements
- Coordinate board meetings and support investor updates, fundraising materials, and data rooms
- Own the monthly All Hands from content gathering through delivery
- Lead projects and events, streamline executive office processes, and manage budgets, expenses, and vendor invoices
- Build simple dashboards in Google Sheets or similar tools
- Define standards and onboard future executive and administrative partners
- Coordinate executive interviews and senior candidate sell meetings
- Plan complex domestic and international travel and organize dinners, customer visits, and company events
Requirements
What you’ll need- Bachelor's degree or equivalent practical experience
- 8+ years of direct support to C-level executives or founders, including at least 2 years supporting multiple executives at once
- Experience in a venture-backed startup or fast-paced technology company where priorities change quickly
- Hands-on fluency with AI tools in daily work, with concrete examples of workflows built or time saved
- Experience running an executive operating cadence or leading projects beyond core administrative support
- Business acumen and analytical problem solving
- Ability to adapt to different leadership styles and align two executives' priorities
- Sound judgment and discretion with confidential board, investor, financial, and people information
- Excellent writing and ability to draft correspondence in an executive's voice
- Expert skills in Google Workspace, Slack, and Zoom, with ability to learn new tools quickly
- Work on site at the San Francisco office five days a week
- Occasional domestic and international travel, including to customer job sites
- Legally authorized to work in the United States
Benefits
Comp & perks- Occasional domestic and international travel with or ahead of the executives
- Equal opportunity employment
- Reasonable accommodations during the hiring process