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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including proficiency in Microsoft 365, effective calendar management, and bilingual communication in English and French. Skilled in organizing meetings, preparing reports, and maintaining office operations efficiently.
Highest-signal resume keywords
Microsoft 365 ProficiencyBilingual CommunicationCalendar ManagementAdministrative Support ExperienceReport Preparation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Drafting LettersCreating Interactive PDFsInvoice EntryReport PreparationFile ManagementMeeting CoordinationLogistics CoordinationDocument FilingAction Log CompletionSupply Inventory Management
Soft Skills
Organizational SkillsAttention to DetailCommunication SkillsTeam CollaborationTime Management
Tools & Technologies
WorkdaySharePointMicrosoft 365
Certifications & Qualifications
College Diploma in Office Administration
Industry Keywords
Administrative AssistantOffice OperationsExecutive SupportMeeting PlanningLogistics Coordination
About the role
Key responsibilities & impact- Draft letters, text, tables, or presentations from notes, recordings, or manuscripts.
- Prepare certain reports, update, print, and distribute them.
- Attend meetings, complete follow-up and action logs, and plan and monitor various committees.
- Convene various internal or external meetings.
- Enter invoices for payment into Workday.
- Maintain the director’s calendar, files, and records.
- Coordinate the logistics for special executive events.
- Receive, open, sort, and distribute mail.
- Create clickable and interactive PDFs.
- Maintain sufficient inventory of supplies, office materials, and IT equipment required for the department’s operations.
- File records and documents in the team’s SharePoint site.
- Provide support to the Vice President’s administrative assistant and the secretaries of other major departments during absences or vacations.
Requirements
What you’ll need- College diploma in Office Administration or an equivalent qualification.
- Minimum of 12 months of relevant experience as an administrative assistant.
- Proficiency with technology tools, including Microsoft 365 and other applications.
- Fluency in spoken and written French.
- Advanced proficiency in spoken and written English.
- Selected candidates will be required to complete an English and French language assessment.