Billing Specialist

Best Buddies International

. Submit required documentation to government funding sources to ensure timely and accurate reimbursement .

Posted 10/8/2026full-timeMiami • Florida • United StatesMid-LevelSenior💰 $50,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial documentation, grant billing, and accounts receivable management, ensuring compliance and accuracy in all financial reporting and invoicing processes. Proficient in coordinating with internal and external stakeholders to facilitate timely reimbursements and maintain organized financial records.

Highest-signal resume keywords

Accounts Payable ExperienceNonprofit AccountingGovernment Grants ExperienceMicrosoft Excel ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial ReportingInvoice ProcessingGrant BillingAccounts Receivable ManagementBudget TrackingMonth-End ClosingAccount ReconciliationDocumentation ReviewBilling ComplianceExpenditure Tracking

Soft Skills

Organizational SkillsPrioritizationCommunication Skills

Certifications & Qualifications

Associate DegreeBachelor's Degree

Industry Keywords

Nonprofit SectorGovernment FundingAudit ComplianceFinancial ActivitiesBilling Deadlines

About the role

Key responsibilities & impact

Submit required documentation to government funding sources to ensure timely and accurate reimbursement
Assist with month-end financial activities
Provide administrative support to the Senior Director of Contracts and Grants
Maintain tracking systems for billing deadlines and reporting requirements for government and private grants
Prepare and process invoices, reimbursement requests, supporting documentation, and financial reports
Monitor reimbursement activity and follow up on outstanding payments
Maintain accurate accounts receivable records and grant billing documentation
Assist with grant billing budgets and expenditure tracking
Review billing documentation for completeness, accuracy, and compliance
Organize and maintain filing systems for contracts, invoices, and supporting documentation
Assist with month-end closing, including posting accruals and updating grant sheets
Coordinate collection and review of personnel activity reports and other grant-billing documentation
Complete account reconciliations, research discrepancies, and resolve outstanding items with the team
Assist with financial and program-related reports for assigned grants and contracts
Maintain billing records for audit and compliance purposes
Communicate with internal departments and external funding agencies regarding billing, documentation, and payment status
Assist with special projects and other assigned duties

Requirements

What you’ll need

Associate or bachelor’s degree, or minimum of 3 years prior accounts payable/general accounting experience
Nonprofit accounting and government grants experience preferred
Ability to effectively prioritize work
Attention to detail, organized, and high level of accuracy
Proficient in Microsoft Excel
Ability to adhere to deadlines

Benefits

Comp & perks

Comprehensive and generous benefits program
Financial security benefits
Health and wellness benefits
Time off