Proposal Coordinator – Buildings East

Bird Construction

. Coordinate proposal preparation and submission for government agencies .

Posted 11/11/2026full-timeEdmonton • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal preparation and submission for government agencies, with a strong focus on content management, project coordination, and compliance. Proficient in utilizing Adobe Creative Cloud Suite and Microsoft Office to create high-quality proposals while maintaining attention to detail and effective communication.

Highest-signal resume keywords

Proposal CreationGovernment Procurement ExperienceAdobe Creative Cloud SuiteMicrosoft Office SuiteProject Coordination Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal PreparationContent ManagementRFP CoordinationTechnical Content ManagementDocument Review and EditingTemplate Document CreationAnalytical SkillsProblem-Solving SkillsAttention to DetailTime Management

Soft Skills

Written Communication SkillsVerbal Communication SkillsInterpersonal SkillsOrganizational SkillsCollaborative Attitude

Tools & Technologies

Adobe InDesignAdobe IllustratorAdobe PhotoshopMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft SharePointClient Relationship Management (CRM) Tools

Industry Keywords

Government AgenciesCorporate ConstructionArchitectureEngineeringSalesBusiness DevelopmentMarketingAI Tools Implementation

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Coordinate proposal preparation and submission for government agencies
Read and distribute RFPQ/RFP information to the pursuit team
Distribute internal requests for information
Centralize and standardize RFP content
Set content deadlines and manage submissions
Strategize proposal content with the Defence Proposal Team
Draft tailored proposal content
Manage technical content accurately
Obtain input and information from external vendors and stakeholders
Review and edit proposal material
Arrange proposal reviews
Share lessons learned and best practices
Track proposal submissions, successes and improvement opportunities
Create and maintain template documents
Set up and participate in debriefs and document feedback
Act as the single point of contact for RFP, RFPQ, EOI and related communications
Ensure consistent look and feel, quality and compliance of submittals
Archive information and maintain the marketing database
Maintain marketing information files and project folders throughout project lifecycles

Requirements

What you’ll need

Undergraduate degree/diploma in marketing/communications, or business-related field experience
3-5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment
Superior written and verbal communication skills
Ability to communicate with team members at all levels of the organization
Proficient or advanced experience with Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
Proficient or advanced experience with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
Experience with a Client Relationship Management (CRM) tool considered an asset
Excellent project coordination skills and understanding of key business processes
Ability to manage multiple priorities and meet time demands in a dynamic business environment
Ability to work within tight deadlines
Strong analytical, critical thinking, troubleshooting and problem-solving skills
High degree of accuracy and attention to detail
Highly developed interpersonal, communication and organizational skills
Ability to work collaboratively with a positive attitude
Previous experience in a corporate construction, architecture, and/or engineering environment considered an asset
Experience with government procurement considered an asset
Experience with implementing AI tools considered an asset

Benefits

Comp & perks

Competitive compensation and profit sharing
Comprehensive health, dental and vision benefits
Life, disability and additional insurance coverage
RRSP matching up to 6% of base salary
$500 annual Health or Personal Spending Account
Learning and career development opportunities
In-house learning programs, training resources and professional development
Employee and Family Assistance resources
Maternity and parental leave top-up for eligible employees
Employee recognition and service awards
Referral programs
Opportunities to get involved in the Bird community