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Senior Pursuits Administrator – Buildings West
Bird Construction. Provide senior-level administrative and coordination support across the full pursuit lifecycle for Buildings West .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and coordination capabilities, with expertise in managing pursuit information, supporting business development, and maintaining accurate records across multiple systems. Proficient in Microsoft Office and CRM systems, with a focus on detail-oriented documentation and effective stakeholder communication.
Highest-signal resume keywords
Senior Administrative SupportPursuit Lifecycle CoordinationMicrosoft Office ProficiencyCRM Systems ExperienceDocument Management Systems
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Pursuit Information ManagementOpportunity TrackingTender AdministrationDocument DistributionVersion Control Standards
Soft Skills
Attention to DetailStrong Written CommunicationOrganizational SkillsProactive Problem SolvingCollaboration
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelSharePointCRM Systems
Industry Keywords
Business DevelopmentPre-ConstructionEstimatingProposalsDeadline-Driven Environment
About the role
Key responsibilities & impact- Provide senior-level administrative and coordination support across the full pursuit lifecycle for Buildings West
- Support Business Development, Pre-Construction, Estimating, and Proposals by maintaining accurate, current, and well-organized pursuit information
- Research clients, owners, and markets to support early opportunity identification and pursuit development
- Monitor procurement and client portals for RFQs, RFPs, EOIs, and other market opportunities
- Maintain pursuit trackers and logs, including opportunity status, key dates, and next actions
- Track industry, client, and business-development events and coordinate registrations and attendance
- Maintain accurate and complete opportunity and pursuit information within CRM systems
- Support reporting and visibility of pursuit pipeline activity across Buildings West
- Maintain centralized pursuit information, records, and supporting documentation across active and prospective opportunities
- Maintain naming conventions, version control standards, and usage guidelines for pursuit information and documentation
- Coordinate pursuit-related meetings, including preparing agendas, recording meeting minutes, and tracking action items
- Support administrative readiness for pursuits through documentation tracking, scheduling, and internal coordination
- Liaise with internal stakeholders to gather, verify, and maintain pursuit-related information
- Support estimating teams with tender administration, including document distribution, addenda tracking, and clarification management
- Track tender requirements, submission deadlines, and estimating deliverables
- Support estimating closings by coordinating administrative documentation and approvals
- Maintain records of tender communications, issued documents, and submission materials
- Coordinate interview logistics for resumes and project profiles
- Assist with collecting and updating resumes, project profiles, and corporate information
- Support post-pursuit activities, including archiving, lessons learned, and information updates
Requirements
What you’ll need- Diploma or degree in business administration, communications, information management, or a related field, or equivalent professional experience
- Experience in a senior administrative, coordination, project support, or operations support role within a complex, deadline-driven environment
- Strong administrative judgment with a high level of accuracy, organization, and attention to detail
- Ability to research, organize, track, and maintain information across multiple systems and data sources
- Strong proficiency with Microsoft Office (Outlook, Word, Excel) and collaborative platforms such as SharePoint
- Experience working with document management systems, structured libraries, and version-controlled information
- Experience with CRM systems or opportunity-tracking tools is considered an asset
- Ability to manage and prioritize multiple concurrent requests while maintaining data accuracy and consistency
- Experience supporting cross-functional and multi-stakeholder teams, including coordinating meetings, tracking actions, and following up on deliverables
- Strong written and verbal communication skills, with the ability to interact professionally with a wide range of internal stakeholders
- Proactive, solutions-oriented approach with a strong sense of accountability and follow-through
- Ability to work collaboratively and build effective working relationships across teams and regions
- Direct experience in proposals, estimating, business development, or pre-construction is considered an asset but is not required
Benefits
Comp & perks- Diversity, Equity, and Inclusion (DE&I) commitment
- Healthy and safe work environment
- Inclusive workplace and culture of belonging
- Continuous learning environment
- Opportunities to grow and develop professionally