Office Manager

Birdie HR

. Ensure the smooth daily operation of the office .

Posted 10/20/2026full-timeRemote • BulgariaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and multitasking abilities while managing office operations, vendor communications, and employee onboarding processes. Proficient in maintaining inventory, coordinating administrative tasks, and supporting HR functions with a service-oriented approach.

Highest-signal resume keywords

Office Administration ExperienceOrganisational SkillsCommunication SkillsMS Office or Google Workspace ProficiencyBilingual in English and Bulgarian

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office ManagementInventory ManagementProcurementEmployee Onboarding SupportAdministrative Coordination

Soft Skills

Attention to DetailMultitaskingService-Oriented ApproachProblem-SolvingFlexibility

Industry Keywords

Vendor CommunicationEmployee Benefits AdministrationTeam-Building ActivitiesOffice Supplies ManagementHealth Insurance Coordination

About the role

Key responsibilities & impact

Ensure the smooth daily operation of the office
Maintain a clean, comfortable, and well-organised workspace
Coordinate meeting room arrangements
Order and manage office supplies, snacks, beverages, stationery, and other essentials
Monitor stock levels, maintain inventory records, and track office-related expenses
Communicate with cleaning companies, couriers, maintenance services, suppliers, and other external providers
Coordinate deliveries and ensure timely service
Assist with searching for and selecting office and residential rental properties
Coordinate related administrative processes and maintain office agreements and documentation
Coordinate the purchase of office furniture and equipment
Assist the IT team with laptop purchases, accessories, repairs, and maintenance
Coordinate employee health insurance arrangements and assist with insurance-related questions and access to medical services
Support onboarding and offboarding, including airport transfers, accommodation arrangements, office tours, and helping new employees settle in
Help organise team-building activities, internal events, and employee engagement initiatives
Collaborate with Finance on employee benefits administration
Provide general administrative assistance when needed

Requirements

What you’ll need

Previous experience in office administration, office management, or a similar administrative role
Strong organisational and multitasking skills, with excellent attention to detail
Good communication and interpersonal skills, with a friendly and service-oriented approach
Ability to work independently, prioritise tasks, and solve day-to-day operational issues
Confidence communicating with external vendors and service providers
Good knowledge of MS Office or Google Workspace
Good command of English and Bulgarian, written and spoken
Proactive, responsible, and flexible approach to work
Experience supporting HR processes, employee onboarding, or office-related procurement would be an advantage

Benefits

Comp & perks

Competitive compensation and regular career development reviews
Flexible working hours and remote working options
Generous vacation and sick leave policy
Financial assistance for professional development
Educational allowances
Monthly allowance for personal activities
Comprehensive health insurance plan, depending on current location
Referral program with financial rewards
Team-building activities and corporate parties
Positive workplace atmosphere and culture of collaboration and support