Facilities Manager

BKF Engineers

. Support the Associate Vice President in overseeing real estate and facilities operations across a multi-office consulting firm with 25+ locations .

Posted 10/8/2026full-timeCosta Mesa • California • United StatesMid-LevelSenior💰 $100,000 - $130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facilities management, including vendor management, budget oversight, and compliance with safety standards. Proven ability to develop and implement operational efficiencies across multiple office locations.

Highest-signal resume keywords

Facilities ManagementVendor ManagementBudget ManagementProject ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Facilities Management SystemsBudgetingLease AdministrationCommercial Real Estate PracticesContract NegotiationOperational EfficiencyInvoice ReviewSpace Assignment ManagementMaintenance CoordinationSafety Compliance

Soft Skills

Organizational SkillsStakeholder ManagementProblem-SolvingTime ManagementInterpersonal Skills

Tools & Technologies

Microsoft Office Suite

Industry Keywords

Real EstateFacilities OperationsMulti-Location EnvironmentWorkplace SafetyEmergency Preparedness

About the role

Key responsibilities & impact

Support the Associate Vice President in overseeing real estate and facilities operations across a multi-office consulting firm with 25+ locations
Oversee day-to-day facility operations for 25+ office locations
Serve as primary point of contact for facility-related requests, including maintenance, repairs, space assignments, and furniture requests
Ensure timely resolution of issues while maintaining high service standards
Develop and standardize facility procedures and best practices across offices
Source and manage third-party vendors, including janitorial, security, and contractors
Negotiate contracts, scopes of work, and service level agreements
Monitor vendor performance and ensure compliance with company standards
Review and approve facility-related invoices for accuracy and budget alignment
Track and manage operating expenses across multiple offices
Assist in developing and maintaining annual facilities budgets
Identify opportunities for cost savings and operational efficiencies
Ensure facilities comply with company safety policies
Support workplace safety initiatives and emergency preparedness planning
Partner with the AVP to execute strategic real estate and facilities initiatives
Collaborate with IT, HR, Finance, and Administration
Provide regular reporting on facilities performance, projects, and costs

Requirements

What you’ll need

Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience)
5+ years of experience in facilities and/or real estate management, preferably in a multi-location environment
Experience supporting office moves, lease coordination, and vendor management
Strong organizational and project management skills with the ability to manage multiple priorities
Financial acumen with experience reviewing invoices and managing budgets
Excellent communication and stakeholder management skills
Proficiency with facilities management systems and Microsoft Office Suite
Frequent travel to various office locations throughout Orange County
Experience in engineering, architecture, or professional services firms (preferred)
Knowledge of lease administration and commercial real estate practices (preferred)
Familiarity with workplace safety and compliance standards (preferred)
Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.
Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting.
Exposure to high-stress, fast-paced, deadline-oriented environment.
Travel to other BKF locations and client sites may be required.

Benefits

Comp & perks

Competitive salaries, profit sharing, and 401k
Generous paid time off packages
9 Paid Holidays
Flexible schedules
Education reimbursement
Paid annual dues for professional and societal organizations
Competitive and award-winning benefits and perks