Project Assistant – Land Development

BKF Engineers

. Assist project managers with draft letters, emails, proposals, contractual documentation, and additional service requests .

Posted 11/3/2026full-timeSacramento • California • United StatesJuniorMid-Level💰 $30 - $40 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while effectively supporting project managers in documentation, billing, and reporting tasks. Proficient in Microsoft Office Suite and capable of maintaining accurate project records and communication.

Highest-signal resume keywords

Project CoordinationMicrosoft Office Suite ProficiencyOrganizational SkillsCommunication SkillsAEC Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project DocumentationBilling TrackingContract ManagementReport PreparationData EntryMeeting CoordinationAccounts Receivable ManagementPDF EditingAutoCAD ExperienceCollections Tracking

Soft Skills

Attention to DetailTime ManagementCollaborationIndependenceAdaptability

Tools & Technologies

Microsoft OutlookMicrosoft ExcelGoogle DocsBluebeam RevuAutoCAD

Industry Keywords

ArchitectureEngineeringConstructionProject AssistantProject Coordinator

About the role

Key responsibilities & impact

Assist project managers with draft letters, emails, proposals, contractual documentation, and additional service requests
Update and maintain electronic lists using Microsoft Outlook, Microsoft Excel, and/or Google Docs
Track project billing and create monthly progress reports
Open project numbers for proposal pursuits and contracted projects
Set up project folders and file project-related documentation
Track and monitor outstanding issues through resolution with project managers and project engineers
Track meetings and attendee lists
Plot, collate, and compile hard copy or electronic plan sets during plan production and distribution
Track contractor material submittals and RFIs, coordinate responses, follow up with reviewing agencies, and maintain logs
Draft contract documents and submit contract review requests
Track contract review status and assist with quarterly contract management reporting
Request Certificates of Insurance
Visit sites to photograph existing conditions
Pick up and drop off project items
Support accounts receivable collections outreach and follow up on outstanding client payments
Maintain accounts receivable aging reports, collections tracking logs, and communication histories
Coordinate with project managers and accounting to resolve billing or payment discrepancies
Prepare reports and collections metrics for management
Assist with special projects and administrative tasks

Requirements

What you’ll need

2-5 years of experience as a Project Assistant or Coordinator, preferably within the AEC (Architecture, Engineering, and Construction) industry
Proficiency in Microsoft Office Suite and PDF editing tools (Bluebeam Revu preferred)
Strong organizational and time management skills with the ability to prioritize in a fast-paced environment
Experience coordinating meetings, travel arrangements, and internal team events, including business development activities
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Ability to work both collaboratively and independently
Reliable transportation to travel between the office and various job sites as needed
AutoCAD experience is a plus but not required
Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations
Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting
Exposure to high-stress, fast-paced, deadline-oriented environment
Travel to other BKF locations and client sites may be required

Benefits

Comp & perks

Competitive salaries
Profit sharing
401k
Generous paid time off packages
9 Paid Holidays
Flexible schedules
Education reimbursement
Paid annual dues for professional and societal organizations
Competitive and award-winning benefits and perks