Office Coordinator – Executive Assistant

Blue Spark Energy Inc.

. Manage calendars, meetings, and scheduling for senior leaders, balancing competing priorities .

Posted 11/5/2026full-timeHouston • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft 365 and strong organizational skills to manage multiple priorities effectively. Capable of handling confidential information with discretion while providing comprehensive administrative support across various departments.

Highest-signal resume keywords

Executive Support ExperienceAdvanced Microsoft 365 ProficiencyStrong Communication SkillsTravel Booking and Expense ManagementOffice Management and Coordination

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingMeeting PreparationOffice Procedures MaintenanceOnboarding LogisticsPurchase Order TrackingAction Item TrackingWorkspace SetupVendor Relationship Management

Soft Skills

Organizational SkillsDiscretion with Confidential InformationInterpersonal SkillsTeam CollaborationCultural Engagement

Certifications & Qualifications

Post-Secondary Education in Business Administration

Industry Keywords

EnergyOil & GasTechnologyFast-Growing CompanyPPE ComplianceSite Safety Requirements

About the role

Key responsibilities & impact

Manage calendars, meetings, and scheduling for senior leaders, balancing competing priorities
Coordinate domestic and international travel, itineraries, and expense reports
Prepare correspondence, presentations, reports, and meeting materials
Organize leadership meetings, take minutes, and track action items through to completion
Handle confidential and sensitive information with discretion
Oversee day-to-day operations of the Houston office, including facilities, supplies, equipment, and vendor relationships
Serve as the main point of contact for building management, maintenance, and service providers
Welcome visitors, customers, and partners, and manage reception, mail, and deliveries
Coordinate workspace setup and space planning as the Houston team grows
Track office purchases, purchase orders, and invoices in partnership with Finance
Provide administrative support to Engineering, Manufacturing, Commercial, and Finance
Coordinate onboarding logistics for new hires, including workspace, equipment, building access, and first-day setup, in partnership with HR and IT
Maintain office procedures, contact lists, and shared filing systems
Support HR with administrative tasks such as interview scheduling
Plan and coordinate company meetings, team events, customer visits, and celebrations
Help build a welcoming, engaging office culture that brings teams together
Support office safety programs, including emergency procedures, first aid supplies, and evacuation drills
Ensure visitors follow site sign-in and safety requirements

Requirements

What you’ll need

3+ years of experience as an executive assistant, office coordinator, office manager, or in a similar role, ideally supporting senior executives
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Excellent organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment
Strong written and verbal communication skills
Proven discretion with confidential information
Experience with travel booking and expense management tools is an asset
Experience in energy, oil & gas, technology, or a fast-growing company is an asset
Post-secondary education in business administration or a related field is an asset
May occasionally require flexible hours to support executive schedules, events, or international time zones
Visits to the manufacturing floor require following PPE and site safety requirements

Benefits

Comp & perks

Inclusive workplace committed to diverse perspectives and inclusive practices