Executive Assistant

Blue View Builder

. Handle sensitive and confidential company information with strict professional discretion .

Posted 10/2/2026full-timeRemote • MexicoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, coordinating multi-stakeholder projects, and maintaining effective communication in both English and Spanish. Proficient in utilizing tools like Google Workspace and MS Planner to streamline administrative workflows and project tracking.

Highest-signal resume keywords

Calendar ManagementProject CoordinationBilingual CommunicationGoogle Workspace ProficiencyExtreme Ownership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementMeeting PreparationDocument ControlCRM ManagementSOP DevelopmentDecision Log MaintenanceEmail DraftingInventory ManagementEvent CoordinationProgress Tracking

Soft Skills

Professional DiscretionInterpersonal CommunicationProblem SolvingTime ManagementCollaboration

Tools & Technologies

Google WorkspaceMS PlannerNotionSlackZoomExcelSheets

Certifications & Qualifications

CAPMPMP

Industry Keywords

ConstructionReal EstateDeadline-Heavy FieldCalifornia PermittingModular ConstructionDesign-Build

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Handle sensitive and confidential company information with strict professional discretion
Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls
Liaise between executives and internal or external partners
Manage office supply inventory and general administrative workflows
Manage calendar, inbox triage, travel, and meeting preparation across Pacific time
Draft emails, decks, one-pagers, and follow-up notes in English and Spanish when appropriate
Protect the founder’s time by declining, rescheduling, batching, and escalating
Track open loops and close them
Connect project workstreams into one plan and maintain the master schedule
Build and maintain trackers, SOPs, meeting cadences, and decision logs
Coordinate architects, engineers, lenders, subcontractors, and agencies to dates
Flag slippage early with a recommended next step
Prepare a weekly scorecard covering progress, blockers, and decisions needed
Maintain light CRM/pipeline hygiene and document control
Coordinate vendor selection, onboarding, and invoice routing
Coordinate recruiting

Requirements

What you’ll need

Based in Mexico; reliable home office and video presence
English at C1+ written and spoken
Spanish native or bilingual
4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects
Extreme ownership: you finish things
Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level
Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required)
CAPM / PMP / Scrum exposure (nice-to-have)
US client or US-founder experience (nice-to-have)
Familiarity with California permitting, modular/prefab, or design-build (nice-to-have)
Ability to produce a clean one-page brief from a messy 20-minute voice note (nice-to-have)