Executive Assistant

Blue View Builder

. Manage the executive calendar, including client, vendor, and internal meetings .

Posted 10/7/2026full-timeSan Diego • California • United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing executive calendars, preparing meeting materials, and maintaining project documentation. Proficient in handling confidential information and coordinating with team leads in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceProficiency With Microsoft 365Project Management SkillsConfidential Information HandlingConstruction Industry Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementDocument ManagementInvoice TrackingMeeting PreparationCorrespondence Drafting

Soft Skills

Organizational SkillsCommunication SkillsReliabilityAttention To Detail

Tools & Technologies

Microsoft 365SpreadsheetsVideo Conferencing Tools

Industry Keywords

ConstructionReal EstateCivil EngineeringArchitecturePermittingContractsClient Billing

About the role

Key responsibilities & impact

Manage the executive calendar, including client, vendor, and internal meetings
Prepare meeting materials and follow up on open items
Draft and proof correspondence and internal summaries
Maintain project files, contracts, permits, and warranty documents
Track invoices, deposits, and routine vendor follow-up
Serve as a reliable point of contact when the executive is in the field
Maintain a clear view of each live project, including deadlines, ownership, schedule, and decisions needed
Coordinate with team leads and provide early warning on project issues
Keep a clear record of open items and close them without a daily prompt

Requirements

What you’ll need

Professional written and spoken English
Three or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction company
Proficiency with Microsoft 365 and spreadsheets
Reliable home office, video presence, and high-speed internet
Ability to handle confidential client and financial information
Ability to work 8:30 a.m.–5:00 p.m. Pacific, Monday through Friday
Experience in construction, real estate, civil engineering, architecture, or a related professional service (preferred)
Familiarity with permitting, contracts, or client billing (preferred)
Prior work with a U.S. founder or executive team (preferred)

Benefits

Comp & perks

Full benefits package
PTO
Full medical
Employee discount on primary residence (tenure required)
Profit share (tenure required)