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Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Manage Accounts Payable from invoice receipt through payment and reconciliation
- Create and maintain vendor records in Sage X3, including W-9s and required tax information
- Review and process invoices through Bill.com and Sage X3
- Enter and review payment, reimbursement, and other accounting transaction requests
- Monitor invoice and payment status and follow up on outstanding approvals or unpaid invoices
- Respond to vendor inquiries and resolve invoice and payment discrepancies
- Manage and audit corporate credit card and cash expense submissions through Rydoo
- Review expenses for classification, documentation, and T&E Policy compliance
- Upload approved expenses from Rydoo to Sage X3 weekly
- Prepare and distribute monthly T&E trend reports
- Manage and accrue recurring expenses
- Review and code bank transactions
- Assist with month-end close, including open items, account activity, accruals, and bank reconciliations
- Research and resolve accounting discrepancies and outstanding items
- Support annual and interim external audits
- Assist with ad hoc accounting analysis, reporting, and special projects
- Use Power BI, Excel, and other tools to analyze spending, budgets, and financial trends
- Identify overspending, unusual activity, and cost-saving opportunities
- Partner with budget holders to improve budget management
- Develop reporting and present financial trends during quarterly MOON meetings and other internal meetings
- Collaborate with departments, suppliers, vendors, and external partners on accounting matters
- Provide timely updates on responsibilities and outstanding items
- Drive process, efficiency, accuracy, and internal-control improvements
- Assist with accounting procedures and best-practice documentation
- Participate in social and environmental initiatives supporting sustainability goals
- Support additional Accounting and Finance projects and assignments
Requirements
What you’ll need- An analytical thinker, with an eye for even the most minute of details
- Passionate about client satisfaction
- Proactive and self-motivated
- Strongly interested in learning new ideas, processes, and unique requirements; willing to share skills and talents with the team
- Organized and able to manage multiple deadlines consistently
- Comfortable working with minimal supervision on day-to-day work, seeking general guidance from your supervisor on new or complex assignments
- Able to maintain confidentiality and exercise discretion
- Honest and trustworthy
- Able to adapt to change and learn quickly
- Available to work US business hours, with flexibility based on operational needs
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- 3+ years of experience in Accounts Payable, general accounting, or a similar role
- Strong knowledge of accounting principles, including Accounts Payable, accrual accounting, expense recognition, reconciliations, and budgeting
- Proficiency in Microsoft Excel and Microsoft Office Suite
- Experience with ERP and accounting systems
- Strong analytical and problem-solving skills with excellent attention to detail
- Ability to organize and prioritize multiple responsibilities in a fast-paced environment with changing deadlines
- Strong written and verbal communication skills
- Ability to communicate effectively and professionally with employees at all levels and external vendors and partners
- Ability to work independently on routine tasks and collaboratively as part of a team
- Proactive and resourceful approach to problem-solving, escalating non-routine issues to your supervisor
- Ability to identify inefficiencies and share recommendations for process improvements
- Comfortable asking thoughtful questions while demonstrating initiative in finding solutions to routine issues
- Ability to work with a sense of urgency while maintaining accuracy and attention to detail
- Adaptable, flexible, and willing to take on new responsibilities as business needs evolve
- Comfortable analyzing financial information and presenting findings to colleagues and supervisors
- Commitment to maintaining confidentiality and handling sensitive financial information appropriately