Office Manager

Boliden

. Oversee the day-to-day operations of Boliden’s Stockholm head office and reception area .

Posted 9/29/2026full-timeStockholm • SwedenMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong leadership and management capabilities in overseeing office operations, including supplier relationships, budget management, and employee engagement initiatives. Proficient in both Swedish and English, with a focus on service orientation and effective stakeholder coordination.

Highest-signal resume keywords

Leadership SkillsOffice ManagementSupplier Relationship ManagementProject ManagementHealth And Safety Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementInvoice ProcessingWorkplace Improvement InitiativesFire Safety CoordinationAccess Control Systems ManagementVisitor Management ProcessesWorkplace Safety ProceduresEmployee Training CoordinationProcurement Of Office ServicesPerformance Reviews

Soft Skills

Service-MindedRelationship-OrientedSelf-MotivatedProactiveAttention To Detail

Industry Keywords

Office OperationsWork Environment CommitteeEmployee Engagement InitiativesDynamic EnvironmentWorkplace Projects

About the role

Key responsibilities & impact

Oversee the day-to-day operations of Boliden’s Stockholm head office and reception area
Manage and develop two Receptionists, including performance reviews, salary reviews, and workforce planning
Manage access control systems, locks, alarms, and visitor management processes
Serve as the main point of contact for the landlord, cleaning company, security provider, waste management services, plant care provider, and coffee supplier
Manage supplier relationships, contracts, procurement of office services and supplies, and temporary staffing
Coordinate and oversee fire safety activities, including fire drills, safety procedures, safety briefings, and employee training
Represent the office in the Work Environment Committee and coordinate annual BeSafe activities and initiatives
Act as the primary internal contact for office relocation and workplace improvement initiatives
Coordinate external project managers, suppliers, and internal stakeholders for workplace projects
Plan and coordinate employee engagement initiatives and workplace activities, including Office Meetings, outdoor exercise activities, after works, and holiday celebrations
Coordinate workplace, equipment, company merchandise, and office onboarding activities for new employees
Manage office budgets, invoice processing, cost control, and financial administration
Perform administrative tasks supporting day-to-day office operations
Report to the Executive Assistant to the CEO and collaborate with functions across the organization

Requirements

What you’ll need

Professional proficiency in Swedish and English, both written and spoken, is required
Service-minded and relationship-oriented professional
Confident leadership skills
Strong planning, coordination, organization, and prioritization skills
Ability to manage multiple tasks and stakeholders in a dynamic, fast-paced environment
Self-motivated, proactive, solution-oriented, and hands-on mindset
High attention to detail
Meritorious: Experience in project management
Meritorious: Experience in health and safety, fire safety, or security-related matters
Meritorious: Experience with office relocations or workplace improvement initiatives
Background check required as part of the recruitment process

Benefits

Comp & perks

Workplace promoting care, courage, and responsibility
Collaborative workplace with direct impact on future generations
Diversity and inclusion-focused workplace
Background checks included as part of qualitative recruitment and systematic safety work