Executive Operations Coordinator

Boomering Inc

. Independently manage the business owner's inbox, calendar, appointments, and meeting schedules.

Posted 11/12/2026part-timeRemote • PhilippinesMid-LevelSenior💰 ₱25,000 - ₱30,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive assistance, including managing inboxes, calendars, and travel arrangements while maintaining confidentiality and professionalism. Proficient in utilizing digital productivity tools and CRM systems to enhance administrative efficiency and client relations.

Highest-signal resume keywords

Executive Assistance ExperienceCalendar ManagementTravel CoordinationXero ProficiencyStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Inbox ManagementAppointment SchedulingInvoice PreparationExpense TrackingWorkflow Automation

Soft Skills

Organizational SkillsProblem-SolvingFollow-ThroughSound JudgmentIndependence

Tools & Technologies

Microsoft OfficeGoogle WorkspaceCRM SystemsAI Productivity ToolsPractice Management System

Industry Keywords

Executive CoordinationPractice AdministrationClient LiaisonLogistics CoordinationProfessional Services

About the role

Key responsibilities & impact

Independently manage the business owner's inbox, calendar, appointments, and meeting schedules.
Prioritize incoming communications and coordinate appropriate responses.
Monitor commitments, deadlines, and appointments for timely preparation and follow-through.
Identify scheduling conflicts, outstanding actions, and opportunities to improve executive efficiency.
Coordinate client meetings, workshops, venues, meeting rooms, catering, and logistics.
Arrange client follow-ups and maintain client information, activities, and records in the practice management system.
Liaise with clients, external stakeholders, service providers, and administrative contacts.
Track contacts and commitments from networking events and professional engagements.
Coordinate introductory meetings, follow-up calls, and relationship-building activities.
Arrange domestic travel, accommodation, transport, and business bookings.
Research options, compare pricing, and consider memberships or loyalty benefits.
Assist with Xero administration, invoice preparation, payment coordination, and expense tracking.
Coordinate meeting room or facility invoicing and follow up on administrative requirements.
Maintain CRM records and use digital tools, AI-assisted workflows, and automations for task management and follow-ups.
Monitor automated activities and document practical workflows and procedures.
Identify opportunities to streamline administrative tasks and improve service quality.

Requirements

What you’ll need

Minimum 3 years of relevant experience in executive assistance, executive coordination, practice administration, or a similar role.
Proven ability to manage executive inboxes, calendars, travel arrangements, and multiple competing priorities.
Experience supporting business owners, senior executives, consultants, or professional services teams is highly desirable.
Strong written and verbal English communication skills, including professional client-facing correspondence.
Proficiency with Microsoft Office or Google Workspace, CRM systems, and digital productivity tools.
Familiarity with Xero, AI productivity tools, and workflow automation is advantageous.
Strong organizational, problem-solving, and follow-through capabilities.
Ability to work independently, exercise sound judgment, and handle confidential information professionally.
Ability to work Monday-Friday, 6:00 AM–10:00 AM PHT.
Work from home.

Benefits

Comp & perks

Company-provided full set-up for desktop/laptop with a back-up internet
Free pre-employment Medical Assessment (T&C apply)
HMO on the first day of hire
15 Vacation Leaves and 5 Sick Leaves
Annual Performance Reviews
Unlimited Employee Referral Incentives
Employee Loan Facilities
Social Clubs and Interest Workshops
Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays
Work-life balance
Competitive salary package