Program Coordinator – Collegiate

BRANDED

. Support coordination and execution of on-the-ground program operations, including scheduling, catering, transportation, classroom logistics, and site visits .

Posted 9/23/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities to effectively manage program operations and logistics in an educational environment. Proficient in communication and collaboration, ensuring a student-centered approach while supporting faculty and program delivery.

Highest-signal resume keywords

Administrative ExperienceOrganizational SkillsMicrosoft Office ProficiencyStudent-Centered ApproachProgram Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Logistics CoordinationBudget TrackingRecord MaintenanceData ManagementEvent Planning

Soft Skills

Verbal CommunicationWritten CommunicationProblem-SolvingAttention to DetailAdaptability

Tools & Technologies

CanvasMonday.comDocuSignZoom

Certifications & Qualifications

Bachelor's Degree or Equivalent Experience

Industry Keywords

Student LifeResidential LifeProgram DeliveryEducational Environment

About the role

Key responsibilities & impact

Support coordination and execution of on-the-ground program operations, including scheduling, catering, transportation, classroom logistics, and site visits
Organize, book, and track logistics for site visits, co-curricular activities, and student events; serve as a chaperone when needed
Prepare and distribute class materials, supplies, and resources
Coordinate guest speaker logistics, including onboarding documentation, contracts, payments, scheduling, and technical setup such as Zoom
Provide ongoing support to faculty and assist with faculty-related activities and events
Meet with faculty before programs to review course content, identify teaching support needs, and confirm classroom requirements
Act as a key point of contact for students, faculty, and course leaders
Manage program communications, monitor shared inboxes, and coordinate with Facilities, IT, and external vendors
Provide day-to-day student support, respond to inquiries, address concerns, and monitor wellbeing
Maintain accurate records, track budgets, process invoices, and support financial reporting
Assist with purchasing tickets, supplies, and other program-related items
Maintain student-facing platforms such as Canvas with current schedules, course materials, and resources
Track and manage program data using internal systems
Support virtual and in-person orientations, student engagement activities, and end-of-program events
Contribute to team meetings, planning sessions, feedback collection, program evaluation, and continuous improvement
Participate in an emergency on-call rotation during program delivery
Provide on-site support during program delivery and perform additional duties as directed by the Senior Program Manager

Requirements

What you’ll need

Proven administrative experience, ideally within an educational or student-focused environment
Strong organizational and multitasking skills, with the ability to manage competing priorities
Excellent verbal and written communication skills
Ability to work both independently and collaboratively within a team
High level of professionalism, discretion, and attention to detail
Adaptability and problem-solving skills in fast-paced, dynamic environments
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Willingness to learn and use systems such as Canvas, Monday.com, DocuSign, and communication platforms
Student-centered approach with a commitment to fostering a safe, inclusive, and engaging environment
Confidence navigating urban environments and supporting off-site activities if needed
Interest or experience working with college-age students (typically ages 18–22)
Bachelor's degree (or currently pursuing) or equivalent experience
At least 2 years of relevant administrative or program support experience
Experience in residential life, student life, and/or student services preferred
Ability to meet the physical demands of the role, including standing, walking, and lifting up to 25 lbs.
Willingness to work on-site during key pre-program planning and throughout program delivery
Availability during key program delivery periods, including occasional evenings and weekends
Must be legally authorized to work in the US