Executive Associate, Patient Safety

. Provide proactive calendar and priority management for assigned senior leaders .

Posted 9/25/2026full-timePrinceton • New Jersey • United StatesJuniorMid-Level💰 $74,630 - $90,434 per yearWebsite

Key responsibilities & impact

Provide proactive calendar and priority management for assigned senior leaders
Anticipate key issues, resolve conflicts, and implement action plans based on changing priorities and commitments
Manage and coordinate high-level leadership, team, large-group meetings, and site activities
Handle scheduling, rooms, content, materials, technology, catering, and other logistics
Arrange complex domestic and international travel and support itinerary changes
Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding, and site-based administrative activities
Complete Workday requisitions and other administrative transactions
Maintain accurate departmental records and files
Interface with senior executives and diverse stakeholders while handling confidential information with discretion
Prioritize activities according to departmental objectives and business needs
Resolve scheduling and logistics issues independently under limited supervision
Partner across the administrative support team and provide backup coverage
Provide dedicated administrative support to assigned Patient Safety senior leaders in collaboration with the administrative support team and partners

What you’ll need

High school diploma required; some college or advanced technical training preferred
5–7 years of progressively responsible administrative experience
Significant experience supporting senior-level executives and interfacing with external stakeholders
Strong organizational skills, close attention to detail and follow-up
Ability to respond to business needs in a fast-paced, matrixed environment
Excellent relationship-management and service orientation
Ability to interact confidently and professionally with senior executives and various stakeholders
Ability to maintain discretion and professionalism with confidential information and sensitive situations
Demonstrated problem-solving ability and dependable execution
Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows
Proficiency with Microsoft 365 applications, virtual meeting tools, document repositories, and relevant company systems

Comp & perks

Wellbeing support
Retirement and financial protection benefits
Medical, dental, vision, life and disability insurance offerings
Flexible Time Off (FTO) for U.S.-based exempt employees
11 paid company holidays each year
160 hours of paid vacation annually for eligible new hires
3 optional holidays for eligible employees
Paid sick leave, depending on eligibility
Up to two paid volunteer days per year
Summer hours flexibility
Leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs
Annual Global Shutdown between Christmas Day and New Year's Day for eligible employees
Additional discretionary incentive cash and stock opportunities
Workplace accommodations/adjustments and ongoing support for people with disabilities