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Disclosure Client Project Coordinator
Broadridge. Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders .
Posted 10/13/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $32 - $37 per hourWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project coordination and administrative support capabilities, with proficiency in invoice processing, vendor administration, and procurement workflows. Excels in organizational skills, clear communication, and managing competing priorities while maintaining confidentiality.
Highest-signal resume keywords
Project CoordinationInvoice ProcessingVendor AdministrationOrganizational SkillsClear Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationInvoice ProcessingVendor AdministrationProcurement WorkflowsAttention to Detail
Soft Skills
Strong Organizational SkillsReliable Follow-ThroughAbility to Manage Competing PrioritiesSound Judgment
Tools & Technologies
AsanaPegaShareFileSmartsheetZycusOracle
Industry Keywords
Administrative SupportBusiness OperationsVendor OnboardingPurchase OrdersSOWs
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders
- Reconcile invoices against SOWs and project records
- Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement
- Investigate operational issues, coordinate resolution across teams, and escalate urgent or overdue matters
- Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals
- Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet
- Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics
- Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items
Requirements
What you’ll need- Experience in project coordination, administrative support, or business operations
- Strong organizational skills and attention to detail
- Ability to manage competing priorities
- Clear communication skills and reliable follow-through with internal teams and external vendors
- Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows
- Proficiency in office productivity tools
- Experience with Asana, Pega, ShareFile, Smartsheet, Zycus, or Oracle is helpful
- Sound judgment in handling confidential information, resolving issues, and escalating concerns
Benefits
Comp & perks- Bonus Eligible
- Hybrid work arrangement with flexibility to work remotely 2–3 days per week
- Comprehensive benefit offerings (details at www.broadridgebenefits.com)
- Reasonable accommodations during the application and/or hiring process