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Executive Administrative Assistant – Contract
Broadridge. Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution .
About the role
Key responsibilities & impact- Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution
- Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation
- Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies
- Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications
- Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes
- Develop an understanding of the leaders’ priorities and key initiatives in order to anticipate needs, support meeting readiness, and help ensure timely completion of action items
- Maintain trackers, organize relevant materials, and provide administrative coordination for selected business initiatives as needed
- Handle sensitive information with discretion, professionalism, and sound judgment
- Support additional administrative and operational activities as needed
Requirements
What you’ll need- A minimum of 2-4 years' experience supporting senior-level leaders in an administrative, executive assistant, or similar role
- Bachelors degree preferred, or equivalent experience
- Demonstrated ability to manage competing priorities, work independently, and maintain exceptional attention to detail
- Strong written and verbal communication skills
- Proficiency with calendar, travel, presentation, and expense-management tools
- Ability to quickly understand business priorities and synthesize information into clear, well-organized meeting materials and follow-up actions
- Strong organizational, analytical, and problem-solving skills, with the ability to manage details while maintaining awareness of broader business objectives
- Experience with expense billing, data collection, presentations
- Professionalism, discretion, confidentiality, and a service-oriented approach
- Candidates located in New York City, Newark, NJ, or Houston, TX
Benefits
Comp & perks- Contract role may evolve into a permanent position based on business needs and performance
- Collaborative, engaging, and inclusive work environment
- Workplace that empowers associates to be authentic and bring their best to work
- Equal employment opportunities
- Reasonable accommodations during the application and/or hiring process