Document Specialist – Environmental Engineering

Brown and Caldwell

. Provide document formatting and production support for technical reports, memoranda, correspondence, and other client deliverables .

Posted 9/25/2026full-timeUnited StatesMid-LevelSenior💰 $25 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft Office Suite, particularly Microsoft Word, and PDF software such as Adobe Acrobat Pro or Bluebeam. Capable of managing multiple assignments while ensuring document accuracy, compliance with style guides, and effective collaboration across teams.

Highest-signal resume keywords

Microsoft Word ProficiencyAdobe Acrobat ProDocument FormattingTechnical Editing ExperienceDocument Accessibility Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document FormattingTechnical EditingProofreadingReadability ReviewsTemplate DevelopmentDocument Version ControlDigital Signature SupportPDF ProductionContent EditingFact Checking

Soft Skills

Attention to DetailStrong Communication SkillsInterpersonal SkillsAutonomous Task ManagementCollaboration

Tools & Technologies

Microsoft Office SuiteAdobe Acrobat ProBluebeam RevuGlobalSignDocuSign

Certifications & Qualifications

Technical Editing CertificateMicrosoft Office CertificationAccessible Document CertificationTemplate Design Training

Industry Keywords

Technical ReportsClient DeliverablesStyle GuidesDocument AccessibilityProfessional Services

About the role

Key responsibilities & impact

Provide document formatting and production support for technical reports, memoranda, correspondence, and other client deliverables
Apply company and client standards to create clear, consistent, professional, and accessible documents
Manage multiple assignments and deadlines with minimal supervision
Support proofreading, template development, PDF production, document accessibility, and technical editing
Ensure deliverables comply with company style guides and client-specific requirements
Develop and maintain company templates
Perform readability reviews and edit documents for smooth content flow
Lead and coordinate final document reviews
Collaborate with teams, engineers, and project managers to gather document requirements and project scope
Develop customized Word templates for clients and projects
Apply template styles and guidelines to correspondence, technical memoranda, reports, design documents, and marketing materials
Check spelling, word spacing, section titles, headers, footers, tables of contents, pagination, figures, tables, captions, and cross-references
Track document version control and ensure documents are securely stored and accessible
Facilitate communication between departments regarding document updates
Proofread punctuation, capitalization, grammar, abbreviations, tables, citations, references, appendices, terminology, and document structure
Perform fact checking and ensure consistent organization and parallel structure
Edit technical content for accuracy, clarity, and consistency
Restructure paragraphs, improve transitions, and rewrite content where necessary
Create and compile documents into PDFs using Adobe or Bluebeam
Create PDF bookmarks as required
Provide mentorship and knowledge-sharing to less experienced team members as needed

Requirements

What you’ll need

Minimum of 4 years of related work experience
High school diploma or equivalent
Advanced knowledge and proficiency in Microsoft Office Suite, especially Microsoft Word
Proficiency in PDF software such as Adobe Acrobat Pro or Bluebeam Revu
Excellent attention to detail
Strong communication and interpersonal skills
In-depth understanding of document formatting and style guides
Ability to manage tasks autonomously and collaborate effectively
Ability to quickly learn new software applications and document procedures
Knowledge of document accessibility compliance
Knowledge and ability to use digital signature support such as GlobalSign or DocuSign
Experience formatting technical reports, technical memoranda, design documents, specifications, or complex client deliverables
Experience applying corporate, client-specific, or industry style guides and document templates
Experience developing, modifying, and troubleshooting Microsoft Word templates
Experience managing multiple assignments, shifting priorities, and deadline-driven deliverables
Working knowledge of proofreading, grammar, editing conventions, and document readability
Technical editing experience, training, or certification
Knowledge of accessible document practices in Microsoft Word and PDF documents
Experience with document version control, file organization, digital signatures, and secure document-management practices
Experience supporting engineering, architecture, construction, environmental consulting, or another technical professional-services environment
This position is subject to a pre-employment background check and pre-employment drug test
Technical Editing Certificate, Microsoft Office Certification, Accessible Document Certification, and Template Design Training are listed as qualifications or related experience options

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Employee assistance program
Paid time off
Parental leave
Paid holidays
401(k) retirement savings plan with employer match
Performance-based bonus eligibility
Employee referral bonuses
Tuition reimbursement
Pet insurance
Long-term care insurance
Exceptional development opportunities