Proposal Coordinator

Bureau Veritas Group

. Coordinate and develop customized proposals, statements of qualifications, and requests for information for commercial and government markets .

Posted 11/4/2026full-timeRemote • United StatesJuniorMid-Level💰 $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal development and management within the architecture, engineering, and construction industries, with strong capabilities in project coordination, client communication, and marketing collateral creation.

Highest-signal resume keywords

Proposal DevelopmentRFP ManagementAdobe Creative SuiteSalesforce ExperienceTime Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal AssemblyReport WritingData AnalysisProject Management SoftwareBusiness Correspondence

Soft Skills

Critical ThinkingProblem-SolvingOral CommunicationWritten CommunicationActive Listening

Tools & Technologies

Microsoft Office SuiteSharePointClient PortalsEvent Planning Software

Industry Keywords

ArchitectureEngineeringConstructionMarketing CollateralGovernment Proposals

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Coordinate and develop customized proposals, statements of qualifications, and requests for information for commercial and government markets
Lead the RFP response pipeline by attending planning meetings and answering non-pricing RFP questions with leadership input
Interface with staff at all organizational levels, clients, and partners
Plan proposal assembly and delivery, including action lists and task timelines
Schedule and track proposal and qualifications package production to meet deadlines
Coordinate and submit customized business proposals
Assess RFP communications and responses for clarity, formatting, accuracy, pagination, and consistent presentation; assemble PDFs for submission
Manage RFP timelines and RFI/RFP deliverables and submissions in client portals
Develop and maintain marketing collateral, including project sheets, resumes, presentation slides, and other materials
Prioritize and manage multiple projects and follow through on issues
Create simple proposals using established templates and proofread submissions
Create project/program organizational charts
Manage project, client, and consultant data in firm-wide databases
Participate in post-award debriefings and revise proposal strategies
Assist the marketing team with additional projects
Request Certificates of Insurance
Produce and maintain project case studies, coordinating with sales and project management teams and managing SharePoint updates
Facilitate vendor registrations through client portals
Create and update presentation folders and manage printing and distribution
Organize technical marketing communications materials according to standards
Maintain event planning spreadsheets, register attendees, prepare presentation materials, and arrange shipping
Maintain event attendance, lead, budget, and cost forecast records
Prepare marketing literature and convention support materials; attend conventions and trade shows
Develop and maintain government Standard Form 330 Architect and Engineer qualifications statements
Manage contracts and client-specific documents
Liaise between divisional departments, legal, and partners
Protect confidential company information
Deliver timely customer service and proactive solutions
Follow company policies, procedures, work instructions, quality standards, and safety requirements
Work overtime with prior authorization when required

Requirements

What you’ll need

2+ years of marketing/proposal experience within architecture, engineering, or construction industries
Bachelor's degree (B.A. or B.S.) from four-year college or university in Marketing, Communications, Business, or related field is preferred
Ability to write reports, business correspondence, and standard operating procedures
Ability to effectively present information and respond to questions from clients, peers, and technical field staff
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables
Proficiency in operating a computer and using word processing, spreadsheet, and project management software
Salesforce experience preferred
Strong working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office Suite preferred
Time management skills
Active listening skills
Critical thinking skills
Problem-solving skills
Oral and written communication skills
Ability to work independently and as part of a team
Ability to work in a constant state of alertness and in a safe manner
Ability to successfully work from a remote location
Ability to meet the physical requirements of the position
Must have a cell phone and supply your own internet service
Must be able to meet the physical demands of the job
Ability to work varying schedules based on business needs
Ability to successfully work from a remote location and report to an office or other work location as required

Benefits

Comp & perks

Medical, Dental, and Vision coverage
Company-matched Retirement plan
Generous Paid Time Off and Company Holidays
Life Insurance and AD&D coverage
Short-Term Disability (STD) and Long-Term Disability (LTD)
Optional life and pet insurance
EAP and Total Wellbeing Lifestyle Programs
Tuition Assistance and/or Professional Development
Employee Discounts
Remote work arrangement
Company-provided health and wellness benefits
Opportunity for professional growth