Office Coordinator

C&S Companies

. Maintain organized files, electronic records, and databases .

Posted 9/23/2026part-timeSan Diego • California • United StatesJuniorMid-Level💰 $26 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities with proficiency in Microsoft Office and experience in supporting construction or engineering teams. Maintains organized records and effectively coordinates office operations and communications.

Highest-signal resume keywords

Administrative ExperienceMicrosoft Office ProficiencyGeneral Contractor ExperienceCustomer Service SkillsDetail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryExpense Report PreparationInventory ManagementDocument VerificationProject Coordination

Soft Skills

Strong Communication SkillsInterpersonal SkillsApproachableFlexible

Tools & Technologies

ProcorePlotter SystemsOffice Equipment

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

ConstructionArchitectureEngineeringSafety Reporting

About the role

Key responsibilities & impact

Maintain organized files, electronic records, and databases
Provide general administrative support to the San Diego office and other C&S teammates
Coordinate staff travel and C&S events
Assist senior staff with preparing and submitting expense reports
Greet visitors and coordinate lunches as needed
Support office onboarding for new hires
Print Safety STAC cards and coordinate project signage
Keep breakroom areas clean and stocked with coffee and supplies
Order office supplies and maintain inventory
Maintain fleet vehicle and construction, marketing, and engineering equipment inventories
Coordinate mail, project deliveries, shipping/receiving, parking, and building management communications
Report incidents, accidents, near misses, hazards, and unsafe conditions to a supervisor or the Health and Safety Department
Export and file executed change orders
Administer Procore, including project contacts and data entry
Conduct subcontractor outreach for documents and qualifications
Print plans using plotter systems
Collect and verify COI and OCIP documentation

Requirements

What you’ll need

Minimum 2–3 years of administrative experience
At least one year of experience with a general contractor or architecture/engineering firm
Detail-oriented and punctual
Proficient in Microsoft Office, including Word, Excel, PowerPoint, Project, and Outlook
Experience supporting professionals in remote or decentralized offices
Working knowledge of office equipment, including phones, computers, and copiers
Willingness to learn specialized project software
Customer service experience preferred
Strong communication and interpersonal skills
Ability to work with all organizational levels in a fast-paced environment
Approachable, respectful, friendly, and flexible in meeting office needs
High school diploma or GED

Benefits

Comp & perks

Resources and support to grow your career
Family-friendly, collaborative workplace
Personal and professional growth opportunities
Diversity, equity, inclusion, and belonging-focused culture
Comprehensive benefits