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Technical Administrative Assistant
CACI International Inc. Provide basic administrative and technical support to the Military Sealift Command Overhaul Management Team during ship maintenance periods in shipyards .
About the role
Key responsibilities & impact- Provide basic administrative and technical support to the Military Sealift Command Overhaul Management Team during ship maintenance periods in shipyards
- Use the MSC Shipboard Automated Maintenance Management System (SAMM) to assist with ship repairs
- Provide general administrative assistance in shipyard offices and onboard vessels
- Collect, file, store, and organize paper and electronic documents
- Arrange appointments and meetings and prepare meeting spaces
- Prepare and format presentations
- Duplicate, collate, roll, bind, and distribute documents and drawings
- Scan and correct documents for modification and reuse
- Prepare and distribute reports and compile data
- Maintain consumable supply inventory and report low levels
- Coordinate and track administrative correspondence
- Maintain the local SAMM network and train the OMT on SAMM usage
- Establish and maintain a point-of-contact list
- Enter Condition Found Reports into SAMM and track MSCREP responses
- Track Contract Change Orders and update the OMT on daily status
- Develop and maintain spreadsheets for the MSC OMT
- Use SAMM for planning, research, execution, and maintenance of records across ashore and afloat operations
- Enter data and draft reports from shipyards, ship’s force, contractors, and OMT members into SAMM
- Review weekly status reports and SITREPs against SAMM data for accuracy
- Prepare and distribute meeting minutes and compile weekly reports
- Record actions in the SAMM database, including the Port Engineering Notebook
- Maintain security, confidentiality, and non-disclosure of contract and technical information
- Deliver and pick up documents and materials within shipyards while wearing personal protective equipment
Requirements
What you’ll need- Must be able to obtain Secret clearance
- Must be able to travel 100% of the duration of the assignment
- Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
- Ability to lift to 25-pound packages
- Read and write in fluent English
- Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook
- Active SECRET clearance highly desirable
- SAMM training and experience desirable
- Previous job-related experience (government/military or private) desirable
- Safety training desirable
Benefits
Comp & perks- Flexible time off benefit
- Robust learning resources
- Healthcare benefits
- Wellness benefits
- Financial benefits
- Retirement benefits
- Family support benefits
- Continuing education benefits
- Time off benefits
- Competitive compensation
- Learning and development opportunities