Senior Philanthropic Operations Specialist

California Community Foundation

. Manage a portfolio of donor accounts, including standard and complex grantmaking activities, applications, reviews, approvals, reporting, and donor/grantee coordination .

Posted 9/19/2026full-timeLos Angeles • California • United StatesSenior💰 $91,433 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in donor account management, philanthropic operations, and grantmaking processes, with strong capabilities in database management and project coordination. Proven ability to analyze donor trends and communicate effectively with diverse stakeholders.

Highest-signal resume keywords

Donor Services ManagementPhilanthropic OperationsBlackbaud Software ProficiencyProject Management SkillsGrantmaking Processes Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementGrantmaking ActivitiesDonor Data ManagementPhilanthropic Trends AnalysisReporting SkillsRaiser’s Edge ProficiencyComplex Workflow ManagementFiscal Sponsorship OperationsDonor Engagement StrategiesResearch and Due Diligence

Soft Skills

Excellent Communication SkillsStrong Organizational SkillsCritical ThinkingProblem-Solving SkillsInterpersonal Skills

Tools & Technologies

Microsoft OfficeRaiser’s EdgeDatabase SystemsSpreadsheet SoftwareReporting Tools

Industry Keywords

PhilanthropyNonprofit ManagementGrantmaking ProcessesDonor StewardshipLos Angeles County Nonprofit Community

About the role

Key responsibilities & impact

Manage a portfolio of donor accounts, including standard and complex grantmaking activities, applications, reviews, approvals, reporting, and donor/grantee coordination
Serve as a trusted point of contact for donors, funders, advisors, nonprofit partners, and internal stakeholders
Lead complex donor projects and initiatives across Philanthropy, Grants Management, Finance, Investments, Programs, and other departments
Oversee donor account operations, including quarterly statements, donor data management, account reviews, custom fund administration, and resolution of donor requests
Lead operations for high-level donor accounts, Fiscal Sponsorships, Community Benefit Funds, and other specialized accounts
Support donor stewardship and cultivation strategies through giving-trend analysis, nonprofit and sector research, executive briefings, and donor engagement activities
Plan and execute donor and advisor meetings and events, including scheduling, agendas, invitations, registration, briefing materials, communications, reporting, and follow-up
Support gift acceptance and asset management activities and coordinate movement of philanthropic assets
Coordinate supporting organization Board meetings, including agendas, board materials, reporting, logistics, governance documentation, and cross-functional coordination
Maintain accurate donor records, electronic files, and Raiser’s Edge database information
Conduct strategic research and due diligence on prospective donors and advisors
Improve systems, workflows, service delivery, data quality, and recordkeeping
Serve as an escalation point for complex donor requests, operational issues, and time-sensitive matters
Provide project management and operational support to the Philanthropic Impact team
Collaborate across CCF departments on donor activities, special needs, issues, and concerns
Provide guidance and operational support to colleagues and cross-functional teams
Represent CCF professionally with donors, funders, advisors, nonprofit partners, and other constituents

Requirements

What you’ll need

Bachelor's degree required, or equivalent relevant experience in philanthropy, nonprofit management, business administration, communications, or a related field
Minimum of three to five years of related professional experience
At least three years of experience with donor services, philanthropic operations, database management, or related functions
Minimum of three years of experience with Blackbaud software, including Raiser’s Edge
Ability to learn and effectively use database, spreadsheet, reporting, and other technology systems
Experience managing complex donor portfolios, philanthropic projects, grantmaking activities, and cross-functional initiatives
Strong knowledge of philanthropic practices, grantmaking processes, and the nonprofit community, particularly within Los Angeles County
Ability to analyze, synthesize, and communicate information through reports, research, executive briefing materials, and other written and verbal communications
Strong organizational and project-management skills, including managing multiple priorities, competing deadlines, complex workflows, and diverse stakeholders
Excellent interpersonal, verbal, and written communication skills
Strong critical-thinking and problem-solving skills
Ability to work independently and collaboratively across departments, build effective relationships, take initiative, and lead projects
Strong understanding of database management, donor records, reporting, and information integrity
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive, complex, and time-sensitive matters professionally and discreetly
Strong commitment to collaboration, transparency, ethical conduct, responsiveness, and high-quality constituent service
Proficiency with Microsoft Office and familiarity with database, spreadsheet, reporting, and other computer programs
Ability to research, analyze, and synthesize information related to donors, nonprofit organizations, philanthropic trends, and sector best practices
Ability to manage sensitive information, complex donor needs, competing priorities, and time-sensitive requests with professionalism, sound judgment, discretion, and composure
Must reside in California
Must submit both a resume and a cover letter
Mandatory COVID-19 vaccination requirement

Benefits

Comp & perks

Medical, Dental, and Vision insurance plans provided at no cost for all full-time staff
CCF contributes 10% of all full-time employees' salaries into a 403b retirement plan
Subsidized monthly transit passes for staff who commute via public transportation
Snacks available in staff breakrooms
On-site fitness center
Tuition reimbursement of up to $15,000 for higher education after one year of service
Student loan repayment program of $100/month for all full-time employees after one year of service
Flexible work arrangement: following the first 100 days, staff may work two days remotely; mandatory in-office workdays are Tuesdays and Wednesdays