Asset Management Program Administrator

California Water Service

. Provides Asset Program Administration using Cal Water information systems.

Posted 11/3/2026full-timeSan Jose • California • United StatesMid-LevelSenior💰 $48 - $58 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in asset program administration and project management, utilizing tools such as PeopleSoft, Bonfire, and MS Project Online. Capable of executing tasks efficiently while maintaining data quality and supporting capital planning and procurement processes.

Highest-signal resume keywords

Proficient In PeopleSoftProficient In BonfireProficient In MS Project OnlineJourney-Level Knowledge Of Project DeliveryBasic Knowledge Of Water Or Wastewater Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Asset Program AdministrationProject ManagementData CollectionProcurement SupportKPI ReportingCost ReportingChange Order ProcessingInspection Program AdministrationDocumentation CollectionField-Activity Scheduling

Soft Skills

Time ManagementOrganizational SkillsProblem-Solving SkillsCustomer Service ExcellenceEffective Communication

Tools & Technologies

PowerplanPeopleSoftBonfireAVETTAMS Project OnlineSmartsheetMaximoGISBI SystemsMicrosoft Office

Certifications & Qualifications

Valid California Driver License

Industry Keywords

Asset ManagementConstruction Phase SupportVendor ManagementProject ClosureWater SystemsWastewater SystemsCompany StandardsProcurement ProcessesInspection ProgramsProject 360 Reporting

About the role

Key responsibilities & impact

Provides Asset Program Administration using Cal Water information systems.
Administers inspection programs, including consultant coordination, scheduling, completion tracking, documentation collection, and status reporting.
Updates asset inventories and coordinates field-activity scheduling with Operations Superintendents.
Runs reports to monitor project and program execution and procurement needs.
Records maintenance and inspection results in Cal Water information systems.
Processes advanced purchase requests, requisitions, and change orders in PeopleSoft.
Supports bidding events using Bonfire software.
Maintains vendor records, database status, onboarding, and vendor-pool forecasting.
Tracks bidding-event contracts, bonds, procurement support requests, and service-level performance.
Performs accounting processes including invoices and receipts in PeopleSoft.
Develops the monthly Construction Phase Cost and Schedule Risk Report.
Logs and reports lessons learned.
Supports process and procedure development, documentation, and implementation for construction-phase support.
Supports KPI reporting and maintains data quality, completeness, and consistency in asset-management systems.
Collects end-of-project feedback and generates Project 360 reporting.
Logs preliminary and stop notices for mechanics-lien risk management.
Reports on as-built submittals, project closure, and program closeout.
Supports capital planning through data collection, estimate tracking, project-candidate administration, and reporting.

Requirements

What you’ll need

High school diploma or General Education Development (GED) equivalent.
Proficiency in all job-related software and hardware.
Valid California Driver License.
Proficient with Powerplan, Peoplesoft, Bonfire, AVETTA, MS Project Online, and Smartsheet.
Proficient with Maximo, GIS, and BI systems.
Proficient with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Visio, and SharePoint.
Journey-level knowledge of general project delivery and management.
Basic knowledge of water or wastewater systems and assets.
Basic knowledge of company operations and facilities.
Knowledge of company standards and procedures relating to job functions.
Ability to research, interpret, and analyze information and problems, evaluate alternatives, and derive trends, sound conclusions, and recommendations.
Ability to execute tasks per established procedures and accurately input and process data.
Must be well organized and able to manage multiple tasks with competing deadlines.
Demonstrated troubleshooting and problem-solving skills.
Demonstrated time management and organizational skills.
Demonstrated excellence in customer service practices and telephone communication etiquette.
Ability to understand and write policies, procedures, and instructions.
Ability to communicate well with others, both verbally and in writing.
Ability to perform duties accurately and quickly under time-sensitive deadlines.
Ability to maintain effective working relationships.
Exercises good judgment to prioritize assignments by urgency and sensitivity.
Participates in long-range vision, mission, and strategic planning processes for Asset Management.