Senior Operations Administrator

Cambridge Associates

. Provide proactive calendar management and coordinate internal and external meetings, including agendas, materials, room logistics, technological needs, follow-up requests, and accurate maintenance of related documentation .

Posted 11/9/2026full-timeUnited StatesSenior💰 $77,400 - $100,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including calendar management, travel coordination, and document preparation, while maintaining discretion and professionalism. Proficient in Microsoft Office Suite and CA policies, with a focus on building inclusive relationships and managing stakeholder expectations effectively.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationMicrosoft Office ProficiencyStrong Communication SkillsProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationExpense ReportingTime Sheet ProcessingMeeting CoordinationData Management

Soft Skills

Interpersonal SkillsAttention to DetailProactive SupportDiscretionOrganizational Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdobe Acrobat

Industry Keywords

CA PoliciesResearch SupportAsset ClassesMRODiversity and Inclusion

About the role

Key responsibilities & impact

Provide proactive calendar management and coordinate internal and external meetings, including agendas, materials, room logistics, technological needs, follow-up requests, and accurate maintenance of related documentation
Arrange complex travel and prepare detailed itineraries, anticipating scheduling conflicts and addressing logistical issues for assigned colleagues
Prepare and process accurate time sheets, expense reports, and Amex statements in accordance with CA policies and deadlines
Revise, edit, and proofread documents and PowerPoint presentations as needed
Provide full administrative backup and coverage for team members, ensuring effective handoffs and continuity of support
Understand different meeting types and consistently record meetings and maintain supporting materials in relevant systems, at an appropriate cadence
Use Microsoft Word, Excel, PowerPoint, and Outlook proficiently, along with relevant CA databases and tools
Apply strong knowledge of CA policies and processes; understand MRO and supported asset classes and maintain a broad understanding of other asset classes across Research
Consistently apply CA Values in everyday work and demonstrate inclusive behavior and an appreciation for CA’s diversity, equity, and inclusion efforts
Build trusted relationships with MRO and Research colleagues, including Investment Analysts, Associate Investment Directors, and Investment Directors; collaborate across the firm to achieve shared goals
Help onboard new team members and mentor less experienced colleagues through task-related guidance, knowledge sharing, and practical support
Anticipate individual and team needs, respond to requests promptly without reminders, and proactively offer support and coverage where needed
Produce clear, concise, accurate communications and presentations, adjusting tone and level of detail to the audience and situation
Keep stakeholders informed of progress and relevant updates without prompting; identify useful information and share it in an appropriate forum
Handle confidential and sensitive information with discretion, and come prepared to discussions with practical solutions rather than only identifying problems
Take ownership of assigned projects and complete work with minimal direction, balancing daily and weekly deadlines with longer-term responsibilities
Proactively identify shifting priorities and dependencies, anticipate requests, and adjust work plans to meet deadlines while maintaining stakeholder relationships
Communicate emerging risks before deadlines are missed, manage expectations, and renegotiate timelines with appropriate stakeholders when necessary
Identify improvements to processes within supported asset classes and consider how those improvements could benefit others across the department
Contribute to ongoing and ad hoc projects and cross-group initiatives, proactively identifying opportunities to add value beyond assigned responsibilities
Demonstrate curiosity about expanding the role and its impact on MRO, GIR, and CA; incorporate broader priorities into individual goals and everyday problem-solving, and apply feedback to improve performance

Requirements

What you’ll need

Bachelor’s degree in any discipline, with a record of academic or professional achievement
Demonstrated success supporting Research colleagues or executives with administrative responsibilities, including travel, events, calendars, and communications
Strong listening, written, and verbal communication skills, with the ability to tailor clear, concise communications to different audiences
Strong interpersonal skills and a demonstrated ability to build trusted, inclusive working relationships across teams and levels of the firm
Highly organized and proactive, with strong attention to detail, follow-through, and the ability to anticipate and execute team needs
Sound judgment and well-developed problem-solving skills, with a solutions-oriented approach to resolving issues
Ability to balance routine deadlines and longer-term projects, complete assigned work with minimal direction, and proactively manage stakeholder expectations
Ability to adapt quickly, navigate ambiguity, prioritize requests, and maintain high-quality work under pressure
Discretion and professionalism in handling confidential and sensitive information, supported by strong knowledge of CA policies and processes
Strong proficiency in Microsoft Word, Excel, PowerPoint, and especially Outlook, as well as relevant CA databases and tools
Experience with Adobe Acrobat preferred

Benefits

Comp & perks

Annual performance-based bonus
Comprehensive, competitive benefits package