Senior Operations Administrator

Cambridge Associates

. Provide proactive calendar management and coordinate internal and external meetings, including agendas, materials, room logistics, technological needs, follow-up requests, and accurate maintenance of related documentation .

Posted 11/9/2026full-timeUnited StatesSenior💰 $77,400 - $100,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proactive calendar management, travel coordination, and effective communication. Exhibits proficiency in Microsoft Office tools and a solid understanding of CA policies while fostering inclusive relationships across teams.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationMicrosoft Office ProficiencyStrong Communication SkillsProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationTime Sheet ProcessingExpense Report PreparationDocument EditingPresentation ProofreadingProcess ImprovementConfidential Information HandlingProject OwnershipStakeholder Management

Soft Skills

Interpersonal SkillsAttention to DetailProactive SupportAdaptabilityDiscretion

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdobe AcrobatCA Databases

Industry Keywords

CA PoliciesMROResearchAsset ClassesDiversity and Inclusion

About the role

Key responsibilities & impact

Provide proactive calendar management and coordinate internal and external meetings, including agendas, materials, room logistics, technological needs, follow-up requests, and accurate maintenance of related documentation
Arrange complex travel and prepare detailed itineraries, anticipating scheduling conflicts and addressing logistical issues for assigned colleagues
Prepare and process accurate time sheets, expense reports, and Amex statements in accordance with CA policies and deadlines
Revise, edit, and proofread documents and PowerPoint presentations as needed
Provide full administrative backup and coverage for team members, ensuring effective handoffs and continuity of support
Understand different meeting types and consistently record meetings and maintain supporting materials in relevant systems, at an appropriate cadence
Use Microsoft Word, Excel, PowerPoint, and Outlook proficiently, along with relevant CA databases and tools
Apply strong knowledge of CA policies and processes; understand MRO and supported asset classes and maintain a broad understanding of other asset classes across Research
Consistently apply CA Values in everyday work and demonstrate inclusive behavior and an appreciation for CA’s diversity, equity, and inclusion efforts
Build trusted relationships with MRO and Research colleagues and collaborate across the firm to achieve shared goals
Help onboard new team members and mentor less experienced colleagues through task-related guidance, knowledge sharing, and practical support
Anticipate individual and team needs, respond promptly, and proactively offer support and coverage
Produce clear, concise, accurate communications and presentations, adjusting tone and level of detail to the audience and situation
Keep stakeholders informed of progress and relevant updates; identify useful information and share it in an appropriate forum
Handle confidential and sensitive information with discretion and come prepared with practical solutions
Take ownership of assigned projects and complete work with minimal direction
Balance daily and weekly deadlines with longer-term responsibilities
Identify shifting priorities and dependencies, anticipate requests, and adjust work plans to meet deadlines
Communicate emerging risks, manage expectations, and renegotiate timelines when necessary
Identify process improvements within supported asset classes and consider broader departmental benefits
Contribute to ongoing and ad hoc projects and cross-group initiatives
Expand the role’s impact on MRO, GIR, and CA, incorporate broader priorities into goals and problem-solving, and apply feedback to improve performance

Requirements

What you’ll need

Bachelor’s degree in any discipline, with a record of academic or professional achievement
Demonstrated success supporting Research colleagues or executives with administrative responsibilities, including travel, events, calendars, and communications
Strong listening, written, and verbal communication skills, with the ability to tailor clear, concise communications to different audiences
Strong interpersonal skills and a demonstrated ability to build trusted, inclusive working relationships across teams and levels of the firm
Highly organized and proactive, with strong attention to detail, follow-through, and the ability to anticipate and execute team needs
Sound judgment and well-developed problem-solving skills, with a solutions-oriented approach to resolving issues
Ability to balance routine deadlines and longer-term projects, complete assigned work with minimal direction, and proactively manage stakeholder expectations
Ability to adapt quickly, navigate ambiguity, prioritize requests, and maintain high-quality work under pressure
Discretion and professionalism in handling confidential and sensitive information, supported by strong knowledge of CA policies and processes
Strong proficiency in Microsoft Word, Excel, PowerPoint, and especially Outlook, as well as relevant CA databases and tools
Experience with Adobe Acrobat preferred

Benefits

Comp & perks

Annual performance-based bonus
Comprehensive, competitive benefits package