Administrative Assistant, Executive and Content Team Support – Bilingual (EN/FR)

Canada Media Fund | Fonds des médias du Canada

. Provide administrative and operational support to the Content team and executive leadership .

Posted 9/18/2026full-timeMontreal • CanadaMid-LevelSenior💰 CA$52,843 - CA$66,054 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in bilingual administration, providing executive support and managing complex schedules while maintaining effective communication across teams. Skilled in utilizing Microsoft 365 tools and project management software to enhance operational efficiency and support organizational goals.

Highest-signal resume keywords

Bilingual AdministrationExecutive SupportMicrosoft 365 ProficiencyMeeting CoordinationDocument Quality Control

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationProject ManagementProofreadingCalendar ManagementInvoice ProcessingBilingual CommunicationDeadline ManagementTechnical Requirements CoordinationDecision Database MaintenanceTranslation Coordination

Soft Skills

Organizational SkillsAttention to DetailInitiativeRelationship BuildingAdaptability

Tools & Technologies

Monday.comSharePointTeamsZoomLogiTermBridgeTerm

Industry Keywords

Executive Leadership SupportOperational SupportConfidential Information HandlingService-Oriented ApproachInterdepartmental Communication

About the role

Key responsibilities & impact

Provide administrative and operational support to the Content team and executive leadership
Manage calendars, appointments, and travel needs for two Executive Vice-Presidents
Administer Montreal office operations, including supplies, deliveries, service providers, facilities requests, meeting rooms, and office events
Serve as an on-site contact for employees, visitors, and building management
Organize and facilitate Content team, interdepartmental, and external meetings
Coordinate meeting invitations, facilities, catering, travel, agendas, minutes, action items, and Teams/Zoom technical requirements
Manage and update Content team common files on SharePoint
Create and maintain centralized decision databases
Monitor deadlines, action items, and project milestones using Monday.com
Coordinate translation processes through BridgeTerm
Proofread program guidelines, press releases, and financing agreements using the LogiTerm terminology database
Provide final program information to the webmaster and update program deadline pages
Collect and process invoices and follow up with Finance
Maintain effective relationships and communication channels across the Content team and other departments
Perform other duties as necessary

Requirements

What you’ll need

College diploma or other post-secondary education in office administration, business administration, communications, or a related field, or an equivalent combination of education and experience
Relevant experience in a bilingual administration / executive support role
Experience supporting multiple leaders or balancing requests from multiple sources
Experience working in a bilingual environment
Experience coordinating meetings, travel, documentation, and deadlines
Exceptionally strong French-language writing and proofreading skills
Advanced proficiency in French and English, both spoken and written
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Ability to learn and use digital collaboration, project-management, document-management, and virtual-meeting tools
Sound judgment and discretion
Ability to identify when an issue should be escalated
Excellent organizational and time management skills
Strong communication skills with strong attention to detail
Ability to anticipate needs and take initiative
Ability to manage competing priorities from multiple sources
Strong follow-through and accountability for deadlines
Professionalism and discretion when handling confidential information
Strong document-quality-control skills
Ability to build effective working relationships
Ability to work independently and collaboratively in teams
Adaptability in a changing environment
Service-oriented and solutions-focused approach

Benefits

Comp & perks

Flexible schedule within core business hours
Hybrid work arrangement combining remote and in-person work
Occasional travel
Team-centric, collaborative work environment
Fair and transparent hiring process
Welcomes candidates from all backgrounds