Program Coordinator, Physician Leadership Institute

Canadian Medical Association

. Support the smooth delivery of the CMA’s Physician Leadership Institute programs .

Posted 11/4/2026full-timeOttawa • CanadaSenior💰 CA$49,000 - CA$61,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities to support program delivery, including effective communication and coordination with diverse stakeholders. Proficient in maintaining records and managing financial documentation while ensuring timelines and deliverables are met.

Highest-signal resume keywords

Administrative CoordinationRecord KeepingCommunication SkillsMicrosoft Excel ProficiencyProject Management Tools Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative CoordinationRecord KeepingFinancial Record-KeepingAgenda PreparationProgram Material Distribution

Soft Skills

Communication SkillsInterpersonal SkillsOrganizational SkillsCustomer Service Orientation

Tools & Technologies

Microsoft ExcelMicrosoft TeamsSharePointZoomLearning Management Systems

Industry Keywords

Program DeliveryEvent CoordinationParticipant SupportTimeline ManagementFinancial Documentation

About the role

Key responsibilities & impact

Support the smooth delivery of the CMA’s Physician Leadership Institute programs
Coordinate administrative details, schedules, registrations, communications and follow-ups
Support learners, faculty, participants, clients and partners
Prepare and distribute agendas, program materials, learning resources and communications
Maintain records, databases, shared files and tracking tools
Support invoices, payments, purchasing documentation, inventory and financial record-keeping
Help create a positive, welcoming experience for learners, faculty and colleagues
Keep multiple timelines and deliverables on track

Requirements

What you’ll need

Coordinated administrative details for programs, courses, events or similar initiatives, including schedules, registrations, communications and follow-ups
Supported participants, clients or partners by responding to questions, sharing information and ensuring they have needed information, materials and resources
Prepared and distributed agendas, program materials, learning resources or other communications while keeping timelines and deliverables on track
Maintained accurate records, databases, shared files or tracking tools
Experience using Microsoft Excel, Teams, SharePoint, Zoom, project management tools or learning management systems is an asset
Supported administrative processes involving invoices, payments, purchasing documentation, inventory or financial record-keeping
Ability to communicate with colleagues in Quebec, Ontario and/or other provinces in English
Proficiency in French is an asset, but not a requirement

Benefits

Comp & perks

Colleagues committed to meaningful work
Leaders that have your backs
An enterprise that embraces change
The tools to do your job
An unmatched employee experience
Wellness initiatives
Hybrid and remote work options