Administrator

Capco

. Participate in the preparation and review of plans .

Posted 11/11/2026full-timeRio de Janeiro • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document control, project logistics coordination, and budget management while effectively communicating in Portuguese and English. Proficient in utilizing Microsoft Office and GED databases for document migration and management.

Highest-signal resume keywords

Document ControlProject Logistics CoordinationBudget ManagementGED Database ManagementBilingual Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ControlBudget AnalysisGED Database ManagementTechnical Document EditingReport GenerationProject Data ManagementInformation ClassificationChecklist ApplicationContract Documentation StandardsDocument Migration

Soft Skills

Organizational SkillsCommunication SkillsAnalytical SkillsTeam CollaborationTraining Program Organization

Tools & Technologies

Microsoft OfficeGEDFTPDocument Control Tools

Industry Keywords

Human ResourcesLogisticsBusiness AdministrationDocument Quality ControlInformation Security Standards

About the role

Key responsibilities & impact

Participate in the preparation and review of plans
Control budgets and analyze reports
Support HR interfaces across various departments, including time and attendance systems, travel, employee movements, and workplace climate surveys
Organize and plan training programs
Monitor, control, and coordinate the project’s logistics services
Handle communications in Portuguese and/or English
Support meetings and document control
Edit and issue technical documents and management correspondence
Plan, execute, monitor, and maintain the GED database, including necessary updates
Create and administer areas in the GED and FTP for document migration
Generate and control project data in the GED
Track the receipt and dispatch of issued and received documents
Classify information in accordance with information security standards
Apply internal and external checklists to control document quality
Control the routing of administrative documents, including letters, minutes, NDRs, and RDOs
Generate reports using the GED and other document control tools
Support oversight activities in managing the contract history and in receiving, verifying, registering, distributing, tracking, filing, making available, transferring, retaining, and disposing of documents
Evaluate, organize, and preserve physical or electronic contract information
Develop standards and guidelines for contract documentation
Liaise with Petrobras corporate departments responsible for document control
Assist with researching and locating documents from completed projects and closed contracts
Provide technical advice on solutions for controlling and issuing digitally signed technical, contractual, and administrative documents

Requirements

What you’ll need

Significant experience in activities similar to the scope of the services
Proficiency in Microsoft Office
Bachelor’s degree in Business Administration; other higher education backgrounds may be considered, including Library Science, Secretarial Studies, Logistics, Human Resources, Communications, Public Management, Management Processes, or related fields
Experience handling communications in Portuguese and/or English

Benefits

Comp & perks

Inclusive culture that values diversity
Internal inclusion and social responsibility committees, including Women, People with Disabilities, Black People, LGBTQIAPN+, Parenthood, Generations, and others