Workplace & People Specialist

Capture One

. Run the Athens office day to day, including facilities coordination, supplies, tidiness, equipment and technician fixes .

Posted 10/13/2026full-timeAthens • GreeceJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong office management capabilities, including vendor management, compliance administration, and event planning. Proficient in handling onboarding and offboarding processes while ensuring effective communication and organization in a bilingual environment.

Highest-signal resume keywords

Office ManagementVendor ManagementBilingual CommunicationCompliance AdministrationEvent Planning

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office ManagementVendor ManagementCompliance AdministrationOnboardingOffboarding

Soft Skills

Highly OrganizedReliableService-Minded CommunicationDiscreetTrustworthy

Tools & Technologies

HR SystemsSpreadsheetsShared Documents

Industry Keywords

Facilities CoordinationHealth and Safety RequirementsLocal Benefits AdministrationTeam GatheringsInfrastructure Needs

About the role

Key responsibilities & impact

Run the Athens office day to day, including facilities coordination, supplies, tidiness, equipment and technician fixes
Support office changes and expansion projects, including internet and infrastructure needs with providers
Manage local vendors, contracts, hardware orders and follow-up
Coordinate health and safety requirements with external providers and maintain records
Plan and run office events, including team gatherings and town hall logistics
Administer local benefits with vendors and answer employees’ practical questions
Support local compliance administration with HR and external partners
Run onboarding and offboarding tasks, including desks, equipment, access, paperwork and welcoming employees on day one
Serve as the first point of contact in Athens for workplace questions
Work closely with the Head of HR and vendors

Requirements

What you’ll need

2+ years of experience in office management, people operations or a similar combination
Fluent Greek and English, written and spoken
Highly organized and reliable, with the ability to manage many tasks, vendors and deadlines
Discreet and trustworthy, with the ability to handle contracts, personal data and confidential matters with care
Warm, service-minded communication style
Comfortable with digital tools, including HR systems, spreadsheets and shared documents
Hands-on and practical approach

Benefits

Comp & perks

Top notch hardware equipment, and the possibility to borrow photography gears
Network with industry professionals
Join our mentor program
Spend time with photo experts
A vibrant and social work culture, full of events to attend and bond with the team
Plenty of flexibility to keep your work and life in balance
Paid vacation
Private health insurance
Mental health support
Commuting options, including bike leasing and public transportation discounts
Snacks, coffee, drinks and fruits at the office
Equal opportunity and inclusive work environment