Payroll Specialist

Caring for Others LLC - In-Home Care

. Process accurate, timely payroll for employees across alternating weekly cycles .

Posted 11/3/2026full-timeRemote • Oregon • United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in high-volume payroll processing, including compliance with payroll tax regulations and HIPAA standards. Proficient in utilizing HRIS and EHR systems while maintaining confidentiality and accuracy in handling sensitive employee data.

Highest-signal resume keywords

High-Volume Payroll ExperiencePaylocity ProficiencyPayroll Tax ComplianceStrong Excel SkillsProject Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingData ReconciliationTax Filing ReviewError AuditingRecord-KeepingExpense Reimbursement ProcessingNew Hire ProcessingTermination ProcessingPay Change ProcessingConfidential Data Handling

Soft Skills

Attention to DetailTime ManagementProactive Problem SolvingInterpersonal SkillsCustomer Service Orientation

Tools & Technologies

HRISEHRPaylocityExcel

Industry Keywords

HIPAA ComplianceSenior CareAssisted LivingSkilled NursingIn-Home Care

About the role

Key responsibilities & impact

Process accurate, timely payroll for employees across alternating weekly cycles
Reconcile timekeeping data between EHR and HRIS
Process new hires, terminations, pay changes, and expense reimbursements
Audit payroll pre- and post-processing to catch and resolve errors
Review tax filings and garnishments for accuracy and compliance
Reconcile monthly payroll accounts
Support year-end W-2 processing
Work extensively in HRIS and EHR systems
Handle frequent employee changes, tight deadlines, and large volumes of confidential data

Requirements

What you’ll need

Associate's degree and 2+ years of high-volume payroll experience
Experience with Paylocity and multi-location/multi-state payroll preferred
Strong Excel skills and comfort working with large data sets
High accuracy, attention to detail, and organization under tight deadlines
Solid understanding of payroll tax, deduction, and compliance requirements
Committed to confidentiality and HIPAA standards
Proactive, solution-oriented self-starter who takes initiative and works independently
Values innovation, efficiency, and streamlined processes
Excellent written and verbal communication skills in English
Meticulous attention to detail, with accurate record-keeping and documentation
Strong project management skills
Collaborative team player with excellent interpersonal skills
Proven time management skills and ability to juggle multiple priorities and deadlines in a fast-paced environment
Sound judgment and discretion in handling sensitive matters
Tech-savvy and comfortable with a variety of software and devices
Warm, welcoming, and professional demeanor with commitment to outstanding customer service
Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
Background in senior care, assisted living, skilled nursing, or in-home care

Benefits

Comp & perks

Paid Time Off and Paid Holidays
100% Company-Paid Dental Insurance and Vision Insurance
100% Company-Paid $25,000 Life Insurance Policy
100% Company-Paid Employee Assistance Program, including mental health counseling sessions, financial coaching, provider referrals, and childcare resources, available 24/7
Customizable Health Insurance Plans with up to 100% Company Contribution to plan premium for Employee, plus additional contribution for Dependents as needed
401(k) Retirement Program with Employer Match
Professional Development – ongoing education, wraparound support, and leadership coaching
Comprehensive Training and Orientation Week
Supportive team environment