Facilities Project Coordinator

Carle Health

. Support small and mid-sized new construction and renovation projects at Carle Facilities .

Posted 10/8/2026full-timePeoria • Illinois • United StatesMid-LevelSenior💰 $22 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project coordination, including managing schedules, budgets, and documentation for construction projects. Proficient in utilizing construction management software and ensuring compliance with safety and quality standards.

Highest-signal resume keywords

Procore AdministrationProject Documentation ManagementCost Projection and ReviewDesign-Drawing Conflict ResolutionProject Safety and Infection Prevention Plans

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementDocument ControlBudget ManagementCost ProjectionsDrawing and Specification ReadingPermit ManagementProposal ManagementInvoicingQuality MonitoringProductivity Reporting

Soft Skills

CommunicationConflict ResolutionOrganizational SkillsTeam CollaborationMeeting Facilitation

Tools & Technologies

ProcoreStrata JazzBluebeamConstruction Management Software

Certifications & Qualifications

Work Authorization Verification (Form I-9/E-Verify)

Industry Keywords

Construction ManagementNew ConstructionRenovation ProjectsProject TimelinessInfection Control Risk Assessment (ICRA)Interim Life Safety Measures (ILSM)

About the role

Key responsibilities & impact

Support small and mid-sized new construction and renovation projects at Carle Facilities
Coordinate design/layout and oversee construction projects
Facilitate project changes and ensure project timeliness, completion, and budgets
Assist Project Managers, the Manager of Facilities Planning and Construction, and the Executive Director of Facilities Planning with project coordination and organization
Maintain files, coordinate meetings, create and monitor reports, prepare schedules, budgets, and PowerPoint presentations
Take photos and manage drawings and specification archives
Administer construction management software for the department
Manage relationships with internal and external parties to determine project specifications, resolve conflicts, and support project success
Update construction schedules based on team input
Assist with project permit processes, proposals, procurement, and invoice tracking
Communicate with contractors about schedules and conflicts
Participate in project meetings and issue meeting minutes
Review project costs and perform cost projections
Identify and resolve design-drawing conflicts during pre-construction and construction
Prepare project documents, contracts, schedules, material requirements, and daily reports
Monitor and report on compliance, quality, and productivity
Compile charts and graphs for project reporting
Develop and carry out project safety and infection prevention plans (ILSM and ICRA)
Oversee the Procore networking platform and manage Procore documentation
Perform administrative and analytical functions for Procore, Strata Jazz, Bluebeam, and other assigned systems
Oversee construction professionals’ use of Procore
Provide miscellaneous project support, including mailing, scanning, and tracking
Perform all aspects of document control

Requirements

What you’ll need

Ability to read drawings and specifications
Ability to manage project permits, proposals, procurement, invoices, schedules, budgets, and project documentation
Ability to communicate with contractors regarding schedules and conflicts and follow up to resolve problems
Ability to participate in project meetings and prepare meeting minutes
Ability to review project costs and perform cost projections
Ability to identify, communicate, and resolve design-drawing conflicts
Ability to prepare and submit project documents, including contracts, schedules, material requirements, and daily reports
Ability to monitor and report on compliance, quality, and productivity
Ability to develop and carry out project safety and infection prevention plans (ILSM and ICRA)
Ability to administer Procore system setup, configuration, custom forms, and project documentation
Experience with construction technology tools such as Procore, Strata Jazz, and Bluebeam
Ability to oversee construction professionals’ use of Procore
Ability to perform document control
Work authorization verification through Form I-9/E-Verify

Benefits

Comp & perks

Comprehensive benefits package
Equal Opportunity Employer
E-Verify participation