Payroll Tax Specialist

Cast & Crew

. Prepare and audit payroll tax returns .

Posted 11/4/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $25 - $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll tax filing, reconciliation, and compliance across multiple entities, with a strong understanding of federal and multi-state payroll tax reporting. Proficient in utilizing software applications and AI tools to enhance workflow and accuracy in tax processes.

Highest-signal resume keywords

Payroll Tax Filing ExperienceFederal And Multi-State Payroll Tax ReportingTax Reconciliation And ComplianceAI Tools IntegrationBachelor's Degree Or Equivalent

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Tax Returns PreparationTax Filings ReconciliationGeneral Ledger AuditingW-2 ReconciliationAmended Tax Filings PreparationTax Law ConsultationTax Rate MaintenanceWage CorrectionsPayment Record OrganizationTax Notice Response

Soft Skills

Team Training AbilityEffective CommunicationOrganizational SkillsProblem-Solving

Tools & Technologies

Master TaxMedia PayAI Tools

Industry Keywords

Payroll Tax LawWithholding Deposit RequirementsTax Agency ComplianceMulti-Entity Tax Management

About the role

Key responsibilities & impact

Prepare and audit payroll tax returns
Reconcile tax filings with agency records and general ledger accounts
Reconcile and file quarterly and annual tax returns with different tax agencies, averaging 130 tax returns per quarter
Audit and reconcile the general ledger and issue journal entries as needed
Prepare check requests and electronic fund transfer requests for payment
Prepare annual reconciliations to ensure W-2 totals match quarterly filings
Verify totals on tax forms to detect programming errors
Log completed tax returns and track required filings
Sort and attach checks to completed quarterly tax returns and vouchers for e-filed and e-paid returns
File quarterly and annual tax returns and supporting documentation in proper tax binders
Respond to tax notices, research discrepancies, request payments, negotiate penalty abatements, and prepare supporting documentation
Consult payroll tax law references to resolve payroll tax issues
Update tax receivable accounts monthly for 10+ companies
Prepare amended tax filings, tax returns, and reports in May
Prepare agency documentation to register new state tax withholding and unemployment insurance tax accounts
Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay
Verify California and New York accounts are in good standing weekly
Ensure withholding payments are made promptly, averaging 30 daily payments and 210 monthly payments
Route the tax department’s quarterly work
Make wage corrections on quarterly returns through the Master Tax system
Respond to recalculation and payroll extension requests
File and organize payment records
Follow up on tax notices and ensure issues are cleared
Keep tax files and department clean and organized

Requirements

What you’ll need

Minimum of 3 years of payroll tax filing experience working with multiple entities required
Bachelor’s degree or equivalent is preferred
Strong knowledge of federal and multi-state payroll tax reporting
Must have a thorough understanding of tax and withholding deposit requirements
Ability to efficiently and effectively train other team members
Ability work overtime as needed
Ability to use software programs necessary to do the job
Strong computer and software applications skills
Hands-on experience using AI tools within your discipline, including specific tools used, workflow integration, and measurable business impact
Continuously experiment with and apply emerging AI capabilities

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage
401(k) match
Generous PTO
Paid parental leave
Health and wellness programs
Tuition reimbursement
Employee discounts