Payroll Tax Specialist

Cast & Crew

. Prepare and audit payroll tax returns .

Posted 11/2/2026full-timeBurnaby • CanadaMid-LevelSenior💰 CA$30 - CA$37 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll tax filing, including preparation and auditing of tax returns, reconciliation of tax filings, and compliance with federal and multi-state tax regulations. Proficient in using software applications and AI tools to enhance workflow and accuracy in tax processes.

Highest-signal resume keywords

Payroll Tax Filing ExperienceFederal And Multi-State Tax ReportingTax Reconciliation And AuditingSoftware Applications ProficiencyTeam Training And Development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Tax Returns PreparationTax Filings ReconciliationGeneral Ledger AuditingW-2 ReconciliationAmended Tax Filings PreparationTax Law ConsultationWithholding Payments ManagementEFT And Check Payment ProcessingJournal Entries IssuanceTax Rate Maintenance

Soft Skills

Effective CommunicationTeam CollaborationProblem-SolvingAttention To DetailOrganizational Skills

Tools & Technologies

Master Tax SystemMedia PayAI Tools IntegrationTax Software Applications

Industry Keywords

Payroll Tax LawTax ComplianceWithholding Deposit RequirementsTax Agency DocumentationTax Notices Response

About the role

Key responsibilities & impact

Prepare and audit payroll tax returns
Reconcile tax filings with agency records and general ledger accounts
Perform special projects and assigned tasks
Reconcile and file quarterly and annual tax returns with different tax agencies, averaging 130 returns per quarter
Audit and reconcile general ledger accounts and issue journal entries as needed
Prepare check requests and electronic fund transfer requests for payment
Prepare annual reconciliations to ensure W-2 totals match quarterly filings
Verify totals on tax forms to detect programming errors
Track completed tax returns to ensure all required returns are filed
Sort and attach checks to completed paper returns and vouchers for e-filed/e-paid returns
File quarterly and annual tax returns and documentation in proper tax binders
Respond to tax notices, research discrepancies, request payments, negotiate penalty abatements, and prepare supporting documentation
Consult payroll tax law references to resolve payroll tax issues
Update tax receivable accounts monthly for 10+ companies
Prepare amended tax filings, tax returns, and reports in May
Prepare agency documentation to register new state withholding and unemployment insurance tax accounts
Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay
Verify account standing on California and New York websites weekly
Keep tax files and the department clean and organized
Respond to agency inquiries
Ensure daily and monthly withholding payments are made promptly, averaging 30 daily and 210 monthly payments
Route the tax department’s quarterly work
Make wage corrections on quarterly returns through the Master Tax system
Respond to recalculation and payroll extension requests
File and organize EFT and check payment records
Follow up on tax notices and ensure issues are cleared

Requirements

What you’ll need

Minimum of 3 years of payroll tax filing experience working with multiple entities required
Bachelor’s degree or equivalent is preferred
Strong knowledge of federal and multi-state payroll tax reporting
Thorough understanding of tax and withholding deposit requirements
Ability to efficiently and effectively train other team members
Ability to work overtime as needed
Ability to use software programs necessary to do the job
Strong computer and software applications skills
Hands-on experience using AI tools within your discipline, including specific tools used, workflow integration, and measurable business impact
Sedentary work involving sitting most of the time, with occasional walking or standing; some positions may involve exerting up to 15 lbs. of force occasionally

Benefits

Comp & perks

Comprehensive health coverage
Vision coverage
Dental coverage
RRSP match
Paid time off
Programs designed to support employees inside and outside of work