Payroll Tax Specialist

Cast & Crew

. Prepare and audit quarterly and annual payroll tax returns .

Posted 11/2/2026full-timeBurnaby • CanadaMid-LevelSenior💰 CA$30 - CA$37 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll tax filing, including preparation and auditing of tax returns, reconciliation of tax filings, and compliance with federal and multi-state tax regulations. Proficient in using software applications and AI tools to enhance workflow and ensure accurate tax reporting.

Highest-signal resume keywords

Payroll Tax Filing ExperienceFederal And Multi-State Tax ReportingTax Reconciliation And ComplianceSoftware Applications ProficiencyTraining And Mentoring Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Tax Returns PreparationTax Filings ReconciliationW-2 Totals VerificationAmended Tax Filings PreparationTax Documentation ManagementTax Law ConsultationWithholding Payments ManagementTax Rate MaintenanceAccount Standing VerificationTax Discrepancy Resolution

Soft Skills

Effective CommunicationTeam Training AbilityProblem-Solving Skills

Tools & Technologies

Master Tax SystemMedia PayAI Tools Integration

Industry Keywords

Payroll Tax LawWithholding Deposit RequirementsTax Agency NegotiationTax Notices ResponseSedentary Work Condition

About the role

Key responsibilities & impact

Prepare and audit quarterly and annual payroll tax returns
Reconcile tax filings with agency records and general ledger accounts
Prepare check requests and electronic fund transfer requests for payments
Reconcile W-2 totals with quarterly filings
Verify tax forms to detect programming errors
Track completed tax returns and ensure all required returns are filed
Sort, attach, organize, and file checks, vouchers, tax returns, payment records, and tax documentation
Respond to tax notices and agency inquiries; research and resolve tax discrepancies
Negotiate with agencies to abate possible penalties and prepare supporting documentation
Consult payroll tax law references to resolve payroll tax issues
Update tax receivable accounts for 10+ companies monthly
Prepare amended tax filings, tax returns, and reports as needed
Prepare agency documentation to register new SWT and UI tax accounts
Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay
Verify account standing on CA and NY websites weekly
Ensure withholding payments are made promptly
Route the tax department’s quarterly work
Make wage corrections on quarterly returns through the master tax system
Respond to recalculation and payroll extension requests
Follow up on tax notices until cleared

Requirements

What you’ll need

Minimum of 3 years of payroll tax filing experience working with multiple entities required
Bachelor’s degree or equivalent is preferred
Strong knowledge of federal and multi-state payroll tax reporting
Thorough understanding of tax and withholding deposit requirements
Ability to efficiently and effectively train other team members
Ability to work overtime as needed
Ability to use software programs necessary to do the job
Strong computer and software applications skills
Hands-on experience using AI tools within your discipline, including specific tools used, workflow integration, and measurable business impact
Sedentary work condition; may occasionally involve walking or standing and exerting up to 15 lbs. of force

Benefits

Comp & perks

Comprehensive health coverage
Vision coverage
Dental coverage
RRSP match
Paid time off
Programs designed to support employees inside and outside of work